Business and Operations Manager

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Fixed-term, full-time, available until 30 June 2023
Compensation Grade:
Higher Education Officer 9
Salary Range:
$115,325 - $123,405 p.a.
Reporting to:
Director, International Centre for Point-of-Care Testing
The Flinders University International Centre for Point-of Care Testing (ICPOCT) is a global leader in point-of-care testing (POCT) and is recognised for expertise in POCT research and teaching, encompassing chronic, acute and infectious diseases. The Centre’s research activities have made a significant contribution to increasing access to health care and improving health outcomes, particularly in Aboriginal and Torres Strait Islander communities and in rural and remote settings nationally and internationally.
The Business and Operations Manager will be required to provide day-to-day, strategic business and financial management of all Centre research programs and operations. Generally unguided with some broad direction, the Business and Operations Manager will have direct responsibility for resourcing, staff management, devising program budgets, contract management, financial management, reporting, general Centre operations and policy development, and support for strategic development, in line with Flinders University policies and procedures.

Key Position Responsibilities

The Business and Operations Manager will be accountable for:

• Leading and supervising ICPOCT staff, providing mentorship to program leads to successfully deliver program requirements while promoting a culture of performance excellence.

• Preparation, management, and dissemination of all financial aspects of the ICPOCT’s accounts and programs including, but not limited to, budget forecasting, financial reconciliation, staff costing allocations, monthly financial reporting, preparation, and timely submission of progress reports to funding bodies and approval of ICPOCT’s purchases and expenses.

• Managing end to end contract process with collaborators and funding organisations. This includes managing contracts in accordance with University and legislative requirements, from negotiation to execution (including analysis of relevant issues pertaining to intellectual property) as well as undertaking the role of contract manager for the life cycle of the grant.

• Developing and maintaining effective working relationships with internal and external stakeholders to ICPOCT and the University. This includes consultation with Commonwealth and State/Territory Governments and where appropriate, engaging with a range of internal and external committees and forums to inform and influence collaborative research partnerships.

• Providing a high level of professional judgement and advanced problem-solving skills, relating to complex operational, program and planning matters, to influence and inform high-level decisions and innovative opportunities for change.

• Providing a high level of strategic leadership for ICPOCT, including the identification and planning for operational requirements, risk mitigation, staff resourcing, and the delivery of reports and outcomes to meet contracted deliverables and any required medical testing standards and frameworks.

• Actively managing ICPOCT administrative systems and processes including, but not limited to finance, reporting requirements, human resource management, travel management, procurement, record management and WHS, to ensure the efficient and responsive delivery of ICPOCT operations and program deliverables.

• Occasional work out-of-hours to meet operational requirements.

• Any other responsibilities in line with the level of the position as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of a postgraduate qualification in business management or related field and a minimum 5 years’ of management and leadership in a similar Business and Operations role, or an equivalent combination of 10 years relevant extensive experience and other relevant education/training.

• Demonstrated experience in financial management including developing financial reports, complex quotations budgets and reports against expenditure. This includes experience with financial systems such as TechOne, Basware and Fraedom.

• Demonstrated high level written communication skills with the ability to write a variety of documents including articles, papers, procedures, program outlines, business plans, progress reports or other materials with wide application as a principal author seeking to influence an audience of critical importance to the ICPOCT and University.

• Proven high level oral communication skills and confident interpersonal interactions, astute perception with strong engagement abilities in complex or/and unfamiliar situations. Highly developed ability to relate, influence and communicate with a diverse range of people. This includes exercising professional tact and confidentiality when dealing with sensitive and complex issues.

• Proven expert understanding of the principles and application of staff resourcing and workforce planning, including recruitment, staff performance and change management, in accordance with Flinders University’s policies, procedures and the Enterprise Agreement.

• Demonstrated ability to deliver functional and line management to effectively mentor, supervise, and manage a team of professional and/or academic staff to achieve their maximum potential in their respective roles.

• Proven experience in developing and managing relationships with key stakeholders such as government agencies, industry and other collaborators to implement ICPOCT goals and meet contractual obligations.

• Proven ability to delegate responsibilities effectively, establishing clear roles and feedback mechanisms. Identify capabilities and resources internal and external to the ICPOCT to manage conflicting priorities.

• Extensive experience in providing independent executive support and advice to Director(s) in business management and/or related fields.

• An understanding of point-of-care testing in the primary health care sector (desirable).

For application enquiries please contact: Dr Susan Matthews

Pursuant to Child Safety (Prohibited Persons) Act 2016 (SA) this position has been deemed prescribed. It is an inherent requirement of the position that the successful candidate maintains a current Working With Children Check which is satisfactory to the University.

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

08 Dec 2021

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Fixed-term, full-time, available until 30 June 2023
Compensation Grade:
Higher Education Officer 9
Salary Range:
$115,325 - $123,405 p.a.
Reporting to:
Director, International Centre for Point-of-Care Testing
The Flinders University International Centre for Point-of Care Testing (ICPOCT) is a global leader in point-of-care testing (POCT) and is recognised for expertise in POCT research and teaching, encompassing chronic, acute and infectious diseases. The Centre’s research activities have made a significant contribution to increasing access to health care and improving health outcomes, particularly in Aboriginal and Torres Strait Islander communities and in rural and remote settings nationally and internationally.
The Business and Operations Manager will be required to provide day-to-day, strategic business and financial management of all Centre research programs and operations. Generally unguided with some broad direction, the Business and Operations Manager will have direct responsibility for resourcing, staff management, devising program budgets, contract management, financial management, reporting, general Centre operations and policy development, and support for strategic development, in line with Flinders University policies and procedures.

Key Position Responsibilities

The Business and Operations Manager will be accountable for:

• Leading and supervising ICPOCT staff, providing mentorship to program leads to successfully deliver program requirements while promoting a culture of performance excellence.

• Preparation, management, and dissemination of all financial aspects of the ICPOCT’s accounts and programs including, but not limited to, budget forecasting, financial reconciliation, staff costing allocations, monthly financial reporting, preparation, and timely submission of progress reports to funding bodies and approval of ICPOCT’s purchases and expenses.

• Managing end to end contract process with collaborators and funding organisations. This includes managing contracts in accordance with University and legislative requirements, from negotiation to execution (including analysis of relevant issues pertaining to intellectual property) as well as undertaking the role of contract manager for the life cycle of the grant.

• Developing and maintaining effective working relationships with internal and external stakeholders to ICPOCT and the University. This includes consultation with Commonwealth and State/Territory Governments and where appropriate, engaging with a range of internal and external committees and forums to inform and influence collaborative research partnerships.

• Providing a high level of professional judgement and advanced problem-solving skills, relating to complex operational, program and planning matters, to influence and inform high-level decisions and innovative opportunities for change.

• Providing a high level of strategic leadership for ICPOCT, including the identification and planning for operational requirements, risk mitigation, staff resourcing, and the delivery of reports and outcomes to meet contracted deliverables and any required medical testing standards and frameworks.

• Actively managing ICPOCT administrative systems and processes including, but not limited to finance, reporting requirements, human resource management, travel management, procurement, record management and WHS, to ensure the efficient and responsive delivery of ICPOCT operations and program deliverables.

• Occasional work out-of-hours to meet operational requirements.

• Any other responsibilities in line with the level of the position as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of a postgraduate qualification in business management or related field and a minimum 5 years’ of management and leadership in a similar Business and Operations role, or an equivalent combination of 10 years relevant extensive experience and other relevant education/training.

• Demonstrated experience in financial management including developing financial reports, complex quotations budgets and reports against expenditure. This includes experience with financial systems such as TechOne, Basware and Fraedom.

• Demonstrated high level written communication skills with the ability to write a variety of documents including articles, papers, procedures, program outlines, business plans, progress reports or other materials with wide application as a principal author seeking to influence an audience of critical importance to the ICPOCT and University.

• Proven high level oral communication skills and confident interpersonal interactions, astute perception with strong engagement abilities in complex or/and unfamiliar situations. Highly developed ability to relate, influence and communicate with a diverse range of people. This includes exercising professional tact and confidentiality when dealing with sensitive and complex issues.

• Proven expert understanding of the principles and application of staff resourcing and workforce planning, including recruitment, staff performance and change management, in accordance with Flinders University’s policies, procedures and the Enterprise Agreement.

• Demonstrated ability to deliver functional and line management to effectively mentor, supervise, and manage a team of professional and/or academic staff to achieve their maximum potential in their respective roles.

• Proven experience in developing and managing relationships with key stakeholders such as government agencies, industry and other collaborators to implement ICPOCT goals and meet contractual obligations.

• Proven ability to delegate responsibilities effectively, establishing clear roles and feedback mechanisms. Identify capabilities and resources internal and external to the ICPOCT to manage conflicting priorities.

• Extensive experience in providing independent executive support and advice to Director(s) in business management and/or related fields.

• An understanding of point-of-care testing in the primary health care sector (desirable).

For application enquiries please contact: Dr Susan Matthews

Pursuant to Child Safety (Prohibited Persons) Act 2016 (SA) this position has been deemed prescribed. It is an inherent requirement of the position that the successful candidate maintains a current Working With Children Check which is satisfactory to the University.

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

08 Dec 2021