ARMS Events Administration Assistant

Position Details

• Full-Time | Fixed term (June 2027)

• Higher Education Officer Level 4 | $69,919 - $75,409 p.a.

• Location: Bedford Park / Kaurna Country

• View Position Description

About the Australasian Research Management Society (ARMS)

The Australasian Research Management Society (ARMS) is the Australasian association of research management professionals.   Flinders University is the host organisation for the ARMS Executive Office and provides resources for the Society to operate its business at Flinders University’s Bedford Park Campus.

Since its founding in 1999, the ARMS network has grown to involve more than 4000 members from universities, independent research institutions, government and health and research organisations from across the Australasian region including Australia, New Zealand and Singapore.

Our mission is the development of research management professionals; the promotion of the profession of research management; and the advancement of the research enterprise and is fulfilled by:

• A strong, agile and resilient network of research management professionals at all levels and in a variety of settings through personal relationships and professional collaborations, presentations, formal and informal meetings and publications;

• Development and promotion of international best practice for research management in Australasia and Singapore that is responsive to the changing factors that influence the research environment; and

• Enhancement of the interface between researchers and research management professionals.

To learn more about ARMS, please visit our website

About the Role

We are seeking an Events Administration Assistant who will provide administrative support services for the delivery of all ARMS conferences and major events. These include delegate and speaker liaison, registration management, logistics, catering, marketing, app development and onsite work, sponsor management.

Ideally, the successful applicant will hold a diploma level qualification in event management or related field, however an equivalent combination of demonstrated experience and/or education and/or training will also be considered.

This role also requires:

• Quality customer service and developing relationships with conference delegates and other key stakeholders of the Society, including sponsors.

• Experience using social media and assisting with social media announcements and general support across the team.

• Supporting the update of content on the ARMS and other ARMS branded event websites as directed.

• Assisting in the maintenance of delegate registrations on a dedicated computerised database.

About You

You will possess excellent people skills and are highly organised, with the ability to work under pressure, prioritise and meet deadlines. You will ideally have experience working in an administrative position, but recent graduates are also encouraged to apply.

To be successful in this role you will also demonstrate:

• Excellent verbal and interpersonal skills with effective written communication skills.

• Experience in using the Microsoft Office suite of programs.

• Ability to form effective working relationships with a wide variety of stakeholders.

• Familiarity with social media [platforms, such as Hootsuite

Experience using Event application software such as – Canva, WordPress and Events Air, will be highly regarded.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options

• Flexible working arrangements

• Wide range of professional development activities and services

• We embrace diversity and promote equity and inclusion for all students and staff

• Vibrant campus life and amenities including on campus health care services , gym  and childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan

• Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy  

How to Apply and Information

• To apply online , please visit the Jobs@Flinders website

• You are required to submit your CV and a Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description .

• For more information regarding this position, please contact Maria Zollo

Certification

National Police Check - Australian Federal Police

Applications to be submitted before 10.00pm:

03 Mar 2024

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.