Archivist

• UQ Library

• Full-time continuing position with salary in the range $77,396.47 - $86,029.78 + plus a generous super allowance of up to 17%.

• Opportunity to build your archives skills and contribute to the stewardship of historically important university records.

• Based at our St Lucia location

About This Opportunity

We are seeking a motivated and flexible Archivist to support the University Archivist to appraise, arrange, describe, and make accessible the University’s archival records. 

As part of a small team, you will manage archival holdings of enduring historic value, supporting UQ’s corporate accountability, business needs, and community expectations. Responsibilities include handling administrative, student, and staff records, governance documents like Senate minutes, and responding to information requests internally and externally. You will also collaborate on digitization, managing born-digital records, and engaging with the community.  

Duties and responsibilities include, but are not limited to:  

• Contributing to a safe and secure physical environment for the UQ Archives collection for its long-term viability and usefulness and in accordance with legal requirements 

• Appraising, arranging, describing, and rehousing collections for preservation and access, with proactive care and conservation of records in the custody of UQ Archives.

• Support delivery of a range of information services to internal and external clients in accordance with established standards and policies (University Records Management Policy and Archives Policy 1.60.05) and in accordance with relevant legislation (Public Records Act 2002 , Right to Information Act 2009 , University of Queensland Act 1998 ).

• Actively contribute ideas and input towards continuous improvement of systems, processes, procedures, policies, and work practices.  

Applicants should note:

•  this role primarily involves on-campus attendance due to the nature of duties and responsibilities involved.

• work involves periods in an isolated warehouse setting, and manual handling tasks including moving archive materials as required and pushing and pulling loaded trolleys. It is repetitive in nature and involves lifting, reaching, and squatting movements as well as long periods of standing and walking. 

About You  

• A degree in archives, records or information management, or an equivalent combination of relevant experience and/or education/training in archives and/or records management.

• Demonstrated knowledge of relevant archival and recordkeeping principles, legislation, information standards, policies, management systems and metadata standards, ideally within a university context.

• Well-developed research and analytical skills, possessing excellent interpersonal and oral communication skills, with experience delivering high quality information services to clients.

• Ability to work independently under general direction and as a part of a team to respond to changing priorities, organised and methodical approach to tasks, excellent attention to detail with a high degree of accuracy and as a part of a team to respond to changing priorities. 

The successful candidate must have full Australian work rights and may be required to complete background checks including, criminal history and education checks.

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.

• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.

• On campus childcare options, Cheap parking (from just $5.75 a day), Salary packaging options.

Want to Apply? 

Should you wish to apply, please attach the following documents to your application:

• Cover letter (max 2 pages) addressing the About You section above.

• Resume 

For more information about this opportunity, please contact Sam Searle at [email protected] . For application queries, please contact [email protected]  stating the job reference number (below) in the subject line. 

Applications close Sunday 12 May 2024 at 11.00pm AEST (Job Reference Number - R-37909). Please note that interviews have been tentatively scheduled for week beginning 20 May 2024.

At UQ, our strength lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] ​ for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.