Administrative Support Officer

The Curtin Institute of Radio Astronomy (CIRA) is a multi-disciplinary research institute engaged in a range of projects involving or motivated by radio astronomy. CIRA’s activities draw together academic research and professional staff from a variety of science, engineering, and computing disciplines to tackle unique and demanding challenges in radio astronomy. CIRA is the lead organisation and operator of the Murchison Widefield Array (MWA), and a key participant in the international SKA project.

CIRA celebrates diversity and is an equal opportunity employer. We encourage applications from all cultures, races, nationalities, genders, identities, and abilities and are committed to preserving our principles of equitable and inclusive work and study environments.

Due to a 12-month secondment, an exciting opportunity exists for an Administration Support Officer to join the team during core business hours to support general administration tasks and coordination of student onboarding & record management.  The successful candidate will have a strong background in general administration support and be able to demonstrate a positive work ethic, initiative, sound judgement, integrity, and enthusiasm.

The Administration Support Officer is the first point of contact for enquiries, visitors and deliveries and acts as the ‘face’ of CIRA.

The position is required Monday to Friday with preferred hours between the core hours of 9.30am-3.00pm, however there is some flexibility around start and finish times which can be negotiated with the successful candidate.

Key responsibilities of this role include:

• Staffing the front office reception desk.
• First point of contact for general enquiries via telephone and CIRA Admin email inbox.
• Coordination of centralised personnel movement calendar.
• Processing of travel bookings using Curtin Travel Operations System (TOPS).
• Coordination of CIRA student onboarding, record keeping, and reporting.
• Arranging catering for in-house and on-campus CIRA events.
• Coordination and assistance with meeting room bookings.
• Contribute to promoting principles of diversity, equity, and inclusion.
• General office assistance such as submission of maintenance requests, monitoring stationery and kitchen stock, as well as occasional ad hoc requests from Executive.

Note that this position is supported by the CIRA HR & Compliance Officer and Business Manager, and training is provided for in-house systems.

If you have any queries or to learn more about this opportunity, please call the Curtin Institute of Radio Astronomy Phone: (+61) 08 9266 4669.

www.astronomy.curtin.edu.au

www.icrar.org

www.mwatelescope.org

www.skatelescope.org

Curtin University offers a competitive remuneration and benefits package, a friendly and collaborative work environment, generous leave entitlements, flexible working arrangements, generous superannuation, and salary-packaging. Our vibrant campus also includes an art gallery, gym, childcare, medical centre, and endless food options.

For more information on our university, please visit www.curtin.edu.au.  

Your application should include:

• a cover letter, addressing the criteria noted below to allow us to address your suitability for the role.
• your CV

• Demonstrated experience in administration and/or customer support.
• Intermediate skillset with the Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Good level of computer literacy.
• Attention to detail, particularly with grammar and punctuation in written communications.
• Ability to prioritise tasks to meet timeframes/deadlines.

• Understanding of basic travel booking processes.
• Experience in working in a university environment.

Applicants should note that prior to appointment, you will need to have a current National Police Records check, undergo character, integrity, and reference checks. Please note that this position may be subject to a WA state government vaccination mandate. If requested, you will be required to provide evidence of your vaccination status prior to employment.  

If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1).

Please note we are not accepting applications from recruitment agencies at this time.