Administrative Officer<!---->

The University of Newcastle, Australia

Updated: about 1 month ago
Location: Callaghan, NEW SOUTH WALES
Job Type: FullTime

  • Play a vital role in ensuring the smooth operation of teaching activities,
  • Enhance your skills and knowledge in administration, education management, and stakeholder engagement
  • Diverse role with no two days the same

Be challenged and imagine with us

The School of Biomedical Sciences and Pharmacy is committed to excellence in teaching and research, fostering innovative approaches to education and providing support to staff and students. We are seeking a dedicated Administrative Officer to join our team and provide essential administrative support to ensure the smooth operation of teaching activities within the school. In this role you will:

  • Provide high-level teaching administrative support to staff, students, and external stakeholders.
  • Generate course outlines and manage course management system updates.
  • Manage timetables and class allocations.
  • Generate sessional teaching contracts and review timesheets.
  • Assist with assessment and exam formatting, processing, and invigilating.
  • Provide learning management system support to academics.
  • Generate teaching service agreements, career-ready placement documentation, and accreditation documentation.
  • Provide general office support including stationary ordering, printing, mail distribution, and visitor parking.
  • Manage phone calls and emails regarding timetables, enrolment, and general school inquiries.
  • Build and maintain collaborative relationships with staff in Colleges and Divisions.
  • Engage with sessional staff members to ensure timely submission and approval of timesheets.
  • Assist in the organization of school events such as staff retreats, student prize ceremonies, and student recruitment events.
  • Assist in planning, monitoring, and tracking casual teaching salary expenditure within the School 

This continuing position is full time at a HEW 5 Higher Education Level and will be based at Callaghan Campus (Awabakal and Worimi land)

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni . 

About the Unit

The School of Biomedical Sciences & Pharmacy is part of the College of Health, Medicine & Wellbeing. The School has primary responsibility for the Bachelor of Biomedical Science, Bachelor of Pharmacy (Hons), Bachelor of Exercise and Sport Science and Master of Exercise Physiology degree programs, but also teaches into all other programs offered by the College of Health, Medicine & Wellbeing, including medicine, nursing and allied health. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

  • The remuneration for this position is from $77,858 - $90,316p.a. + superannuation and is commensurate with skills and experience
  • Flexible working arrangements (in line with the University’s Flexible Work Policy
  • 17% super and salary packaging
  • Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
  • Discounts in private health insurance, gym memberships, software, travel and more
  • Wellbeing programs 

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

  • Your resume
  • A cover letter outlining your motivation to apply for this opportunity
  • A statement addressing the Essential Criteria listed below: 
  • Demonstrated experience and commitment to working in a client focused manner and in providing high level administrative support.
  • Highly developed computer skills including use of the Microsoft Office suite and experience in using corporate systems such as financial, records management or other software / databases.
  • Excellent communication and interpersonal skills with a proven ability to interact effectively with a diverse range of people and experience with working both independently, and collaboratively in a team.
  • Demonstrated organisation skills including the ability to prioritise multiple tasks, meet deadlines and maintain attention to detail when managing competing demands from a range of stakeholders.

    • Please upload your Cover Letter and response to the requested Criteria as one PDF document.

    Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words). 

    For specific position enquiries, please contact Diane Nesbitt, School Executive Officer on (02) 49216624 or via email [email protected]

    Having Difficulties? Please reach out to us: [email protected]

    Closing date: Sunday 31st March 2024 at 11.59pm AEST

    We are excited to be Looking Ahead with you


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