Administrative Officer – Growing Minds Australia

• Full time fixed term employment, until 30 April 2026

• Opportunity to utilise your exceptional administration skills on Growing Minds Australia, an exciting new child and youth mental health initiative

• Base Salary HEO 5 $78K p.a., + 17% superannuation

About the opportunity

The University of Sydney is welcoming applications for an Administrative Officer to support the Growing Minds Australia team. Growing Minds Australia (GMA) is an exciting new child and youth clinical trials network funded by NHMRC Medical Research Future Fund (MRFF) and led by Professor Mark Dadds and a team of 60 investigators. The clinical trials network has been funded for 5 years to increase the collaboration, coordination and efficiency in conducting clinical trials in child and youth mental health in Australia. You will be required to provide general administrative support for the clinical trials network. Under general direction, you will prepare documents, maintain records, update web materials, respond to queries, correspond with network members, take minutes at meetings, and source solutions to contribute to the day-to-day running of the network. As the first point of contact for the office, this role requires strong administrative and organisational skills to coordinate and undertake a range of operational activities on an ongoing basis.

Your key responsibilities will be to:

• provide general administrative services and operational support to the work area

• deliver daily administration activities and services ensuring that high quality and efficient administrative support is provided in a pro-active manner to staff, students, clients, and visitors

• explore administrative matters and prepare advice

• respond to a range of inquiries via telephone, email and in person, from staff, students, visitors and the general public regarding the clinical trials network and a wide range of the work area’s activities

• provide high level administrative support including diary management, travel and accommodation management

• coordinate of meetings including agenda and minute preparation, venue booking, catering, and IT facilities.

The School of Psychology was the first established Psychology department in Australia and is currently one of the largest and has a proud history of excellence that characterises all its research and educational activities. Sustained increases in research funding and strong enrolments have facilitated a rapid growth in our staffing and research profile.

To learn more about the School of Psychology click here

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Administrative Officer who has:

• a certificate IV in business administration or equivalent with relevant business administration experience

• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods

• numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking and managing invoice payments and purchases

• advanced computer skills, including Microsoft Office suite

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• working knowledge of software programs such as Hyperion Reporting System, Concur, Records Management, and Content Management Systems.

Closing date for applications

11.59pm, Sunday, 19 September 2021

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

EEO statement

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Helen Efstathiou, Recruitment Consultant. Recruitment Operations, Human Resources on +61 2 8627 7137 or by email [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for
this role.

• Full time fixed term employment, until 30 April 2026

• Opportunity to utilise your exceptional administration skills on Growing Minds Australia, an exciting new child and youth mental health initiative

• Base Salary HEO 5 $78K p.a., + 17% superannuation

About the opportunity

The University of Sydney is welcoming applications for an Administrative Officer to support the Growing Minds Australia team. Growing Minds Australia (GMA) is an exciting new child and youth clinical trials network funded by NHMRC Medical Research Future Fund (MRFF) and led by Professor Mark Dadds and a team of 60 investigators. The clinical trials network has been funded for 5 years to increase the collaboration, coordination and efficiency in conducting clinical trials in child and youth mental health in Australia. You will be required to provide general administrative support for the clinical trials network. Under general direction, you will prepare documents, maintain records, update web materials, respond to queries, correspond with network members, take minutes at meetings, and source solutions to contribute to the day-to-day running of the network. As the first point of contact for the office, this role requires strong administrative and organisational skills to coordinate and undertake a range of operational activities on an ongoing basis.

Your key responsibilities will be to:

• provide general administrative services and operational support to the work area

• deliver daily administration activities and services ensuring that high quality and efficient administrative support is provided in a pro-active manner to staff, students, clients, and visitors

• explore administrative matters and prepare advice

• respond to a range of inquiries via telephone, email and in person, from staff, students, visitors and the general public regarding the clinical trials network and a wide range of the work area’s activities

• provide high level administrative support including diary management, travel and accommodation management

• coordinate of meetings including agenda and minute preparation, venue booking, catering, and IT facilities.

The School of Psychology was the first established Psychology department in Australia and is currently one of the largest and has a proud history of excellence that characterises all its research and educational activities. Sustained increases in research funding and strong enrolments have facilitated a rapid growth in our staffing and research profile.

To learn more about the School of Psychology click here

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Administrative Officer who has:

• a certificate IV in business administration or equivalent with relevant business administration experience

• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods

• numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking and managing invoice payments and purchases

• advanced computer skills, including Microsoft Office suite

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• working knowledge of software programs such as Hyperion Reporting System, Concur, Records Management, and Content Management Systems.

Closing date for applications

11.59pm, Sunday, 19 September 2021

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

EEO statement

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Helen Efstathiou, Recruitment Consultant. Recruitment Operations, Human Resources on +61 2 8627 7137 or by email [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for
this role.