Administrative Officer

Updated: 2 months ago
Job Type: FullTime

Job Reference: 1044270
Faculty of Science and Engineering

Curtin’s Faculty of Science and Engineering has five academic schools that deliver a range of undergraduate, postgraduate, and higher degree by research (HDR) courses.  

The five academic Schools are the School of Civil and Mechanical Engineering, School of Earth and Planetary Sciences, School of Electrical Engineering, Computing and Mathematical Sciences, School of Molecular and Life Sciences, and the WA School of Mines: Minerals, Energy and Chemical Engineering.

The Faculty’s academic and professional staff support learning of more than 6,500 students annually across almost all of Curtin’s campuses, including Perth, Kalgoorlie, Malaysia, Singapore, Dubai, Mauritius, as well as the Sri Lanka Institute of Information Technology (SLIIT).  

The Faculty has a thriving research culture and hosts a number of University Research Centres and Institutes, including the Centre for Crop Disease and Management, the Curtin Institute of Radio Astronomy, and the recently launched ARC Training Centre for Healing Country.  

Curtin University offers a competitive remuneration and benefits package, a friendly and collaborative work environment, generous leave entitlements, flexible working arrangements, generous superannuation, and salary-packaging. Our vibrant campus also includes an art gallery, gym, childcare, medical centre, and endless food options.  

For more information about our university, please visit 

Your new role

Working alongside a close knit and supportive team, you will be primarily responsible for administration within the Faculty of Science and Engineering.

Your key tasks will include:

  • Establish and maintain efficient administrative processes and practices.
  • Provide comprehensive administrative support and personal assistance to the Deputy Pro-Vice Chancellor and Faculty General Manager
  • Provide administrative support to the Deans of Science and Engineering for Board meetings including recording decisions, facilitating actions, preparing correspondence and event related activities.
  • Maintain and keep up to date, shared repositories of information. 
  • In liaison with the University’s Travel Team, arrange and coordinate travel arrangements.
  • End to end facilitation and management of the annual Student Science and Engineering awards.
  • Provide coordination and operation support for internal and course events, including but not limited to sourcing and organising venues, catering, suppliers, promotional activities, mail merges, dispatching of generic emails and diary management to the course leads.

While you do not necessarily need to be currently employed within a tertiary education setting, strong administrative experience in a similar role is essential for this position. You will be able to prioritise deadlines, have strong attention to detail and be comfortable liaising with various stakeholders.

Naturally, with your existing administrative experience, you will be familiar with the Microsoft suite of applications and be able to navigate Outlook and Word confidently.

As this is a continuing (permanent) role you will require permanent work rights in Australia to be considered.

To learn more about this opportunity, please contact Elizabeth Bianchini, Faculty Business Operations Coordinator on or 08 9266 4800.

Join us!

Your application should include a cover letter and your CV to allow us to assess your suitability for this role.

Applications close: 23rd March 2023, 9:00pm AWST

Applicants should note that prior to appointment, you will need to have a current National Police Records check, undergo character, integrity, and reference checks. Please note that this position may be subject to a WA state government vaccination mandate. If requested, you will be required to provide evidence of your vaccination status prior to employment.

If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1).

Please note we are not accepting applications from recruitment agencies at this time.

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