Administrative Officer

Updated: 3 months ago
Job Type: PartTime

Job Reference: 1011344
Your new role

The eDNA Frontiers group, situated within the School of Molecular and Life Sciences are seeking an enthusiastic Administrative Officer to join our hard-working team.

Our ideal candidate will enjoy flexible arrangements for hours and days to coordinate requirements between our small enthusiastic team of 6.  For the science curious, training and opportunities will be available to support various initiatives and be involved with the broader group of the Trace and Environmental DNA (TrEnD) academic research group. Working from home can be facilitated for part of the 0.6FTE.

The role of Administrative Officer is interesting, exciting, and varied, and your days will involve provide general operational support necessary for the effective functioning of the laboratory and customer care teams.

This includes but is not limited to:

  • Request quotes, organise purchase orders, reconcile receipts and liaise with the finance team to complete transactions smoothly
  • Manage communications with the lab teams to help manage consumable stocks
  • Maintain equipment records and update databases
  • Organise meetings and prepare meeting minutes
  • Communicate and meet with sales representatives
  • Manage and coordinate responses from a shared inbox
  • Liaise, book, and prepare field equipment for clients, maintain a booking system and organise servicing as required
  • Assist the Business Manager with organising promotional materials, events and updating the website
  • Assist the Business Manager with other marketing activities as and when required

To be successful in the role, you will take a proactive and collaborative approach to the way you work. You will have a strong eye for detail and take pride in your work, no matter the size or complexity of the task at hand. Your outstanding interpersonal skills and written and verbal communication skills will enable you to work effectively with all staff, students, visitors, and other internal and external stakeholders.

A willingness to learn and an interest in tackling complex issues would be welcome. Familiarity with working in large organisations with multiple groups and systems is an advantage.

You will require current work rights in Australia that match the tenure of this role.

To learn more about this opportunity, please contact Shane Herbert, Business Development Manager on or 08 9266 4119. Visit our website for more information at
About us
eDNA frontiers is an industry driven service and contract research group, located at Curtin University. This innovative initiative translates the latest environmental DNA (eDNA) technologies developed with its sister lab the Trace and Environmental DNA (TrEnD) laboratory to enable industry, government and the public access to this cutting-edge biodiversity discovery tool.
eDNA Frontiers is within Curtin’s School of Molecular and Life Sciences, which links the key sciences of agriculture, chemistry and environment with a particular emphasis on ecology.  Our work is predominantly in marine environments however the science of what we do is applied to terrestrial environments, to rare and invasive species and on animal diets making the groups we work with diverse across Australia and internationally.
Curtin University offers a competitive remuneration and benefits package, a friendly and collaborative work environment, generous leave entitlements, flexible working arrangements, generous superannuation, and salary-packaging. Our vibrant campus also includes an art gallery, gym, childcare, medical centre, and endless food options.
For more information on our university, please visit
Join us!
Your application should include a cover letter, and your CV to allow us to assess your suitability for this role. 

To view a copy of the Position Description, please copy and paste the following link into your web browser.
Applications close: Wednesday, 18th January 2023, 9pm AWST
Applicants should note that prior to appointment, you will need to have a current National Police Records check, undergo character, integrity, and reference checks. Please note that this position may be subject to a WA state government vaccination mandate. If requested, you will be required to provide evidence of your vaccination status prior to employment.
If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1).
We reserve the right to engage with recruitment agencies/search firms to support our recruitment in some instances – unsolicited contact is not welcomed.

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