Administrative Assistant - UNSW Faculty of Law & Justice

Apply now Job no:523051
Work type:part time
Location:Sydney, NSW
Categories:Administration

• Employment Type: Part Time, Fixed Term to December 2024 (21-hour week)
• Remuneration Level 4: $75,927 - $80,094 + 17% Superannuation Pro Rata.  
• Location: Kensington, NSW (flexibility working from home and minimum 2 days on campus at UNSW)
• Belong to a vibrant campus community, where dreamers are doers!

Why The Role Matters:

UNSW isn’t like other places you’ve worked! We are a large organisation with a diverse and talented community where dreamers are doers. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Be part of vibrant campus community with many training and development opportunities available to you.

The Administrative Assistant is responsible for providing proactive, practical and efficient administrative support to staff and students in the Faculty of Law & Justice. The focus of this role is providing administrative assistance in the Faculty Administration team, including coverage for Front Desk reception services and academic events assistance within the Faculty (e.g. Seminars, conferences, and workshops hosted by UNSW Law & Justice and its research centres).

Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Assist in the coordination of and provide administrative support for events and meetings, including the arrangement of room bookings, catering, equipment, and preparation of meeting materials.
• Jointly manage the Law & Justice Front Desk email inbox ensuring emails are actioned promptly and provide accurate information and efficiently respond to enquiries of staff, students, and visitors.
• Administer support and co-ordination for all facilities, space management (including advice on office relocations, ordering equipment and stationery).
• Other general administrative support for the Faculty, Centres and Faculty Operations team as directed by Operations Manager and Faculty Executive Director.
• Compile email communications of events, meetings, conference to target audiences • Act as cover to support front office reception during breaks including the provision of reception and telephone answering services.
• Assist in compiling weekly ‘what’s on’ email notification of all Faculty events is compiled and forwarded to staff.

Skills and Experience: 

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Diploma or equivalent combination of qualifications and work experience.
• Sound organisational skills including ability to prioritise tasks and duties in order to meet deadlines.
• Excellent attention to detail and ability to provide effective customer service and support to clients at all levels.
• Advanced interpersonal, written and oral communication skills.
• Demonstrated capacity to work effectively in a team, preferably within a customer service environment.
• Proficient level of computer literacy with advanced skills in Microsoft Office applications.
• Demonstrated ability in the use and administration of online systems and databases.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments (pro rata)
• Additional 3 days of leave over Christmas period (pro rata)
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Sunday 17th March 2024 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position. A copy of the full PD:  Position Description - Administrative Assistant.pdf

Get in Touch:

If you have any queries about the role, please contact Sandra Rheinbay at [email protected] .

If you have any questions regarding the recruitment process, please contact Allyssar Hamoud, Talent Acquisition Coordinator at [email protected]

Please note, any applications sent to the contacts above will not be accepted.

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised:28 Feb 2024 AUS Eastern Daylight Time
Applications close:17 Mar 2024 AUS Eastern Daylight Time