Law School
Deliver a wide range of administrative processes to help support the most prestigious Law School in Queensland
Previous administration experience in a tertiary environment will be highly regarded
Plan for your future with a generous 17% superannuation allowance
Based at our vibrant and picturesque St Lucia Campus
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About This Opportunity
We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operations of the Law School.
Reporting to the School Manager, the role is responsible for delivering a wide range of administrative processes to support the School's operational needs.
Key responsibilities will include:
Provides a high-level of administrative support to the School Manager to assist with the operational requirements of the School
Functions as the initial point of contact for enquiries relating to financial administration support within the School and advises on local budgetary matters
Provides guidance and support to academic staff regarding UQ Policy and School Guidelines
Organises the office financials, for example managing billing, purchase orders, reimbursements, processing of claims for scholarships, and other expenses according to University financial policy and procedures
Assists with travel coordination, for example lodging travel requests, booking flights and accommodation
Assists with the School’s asset register, procurement of equipment, and storage requirements
Assists with the administration and the distribution of the School’s Law Journal
Competently utilises a range of desktop-based programs and management information systems
Liaises with internal and external stakeholders to maintain relationships which support the operational outcomes for the School
Develops and maintains standard operating procedures for the effective and efficient functioning of the School's operations
Other duties as reasonably directed by the supervisor.
This is a full-time continuing position.
At HEW level 5, the full-time equivalent base salary will be in the range $77,396.47 - $86,029.78, plus a generous super allowance of up to 17%. The total FTE package will be up to $90,553.87 - $100,654.84 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.
About You
Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.
A degree or diploma with subsequent relevant experience or financial administrative experience or an equivalent combination of relevant experience and/or education training
Demonstrated skills in providing a high level of customer service, including effective interpersonal skills
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
Effective organisational, time management and problem solving skills
Experience working as a team member in a busy environment
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Questions?
For more information about this opportunity, please contact the Law School Manager, Allanah Yu at [email protected]
For application queries, please contact [email protected] stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected] .
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close Thursday 25th April 2024 at 11.00pm AEST (Job Reference Number - R-37764).
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