Administration Officer - Student Engagement

• Join our student engagement team
• Full time, ongoing position at our Hawthorn campus
• HEW Level 5 and benefits with flexible working options

About the Role 
We are seeking a dedicated individual to join our student engagement team to provide support to the Director, Student Engagement and Director, Student Experience as well as efficient and professional administrative support to the Student Engagement team.

As the Administration Officer, you will be responsible for the management and completion of a range of administrative requirements, in particular with respect to operational administration, finance and human resources to ensure the smooth operation of student engagement activities.

About You  
To be suitable for this role you will need to have experience in the below key accountabilities:

• Excellent initiative and self-management skills to deal with the range of functions and tasks in a proactive manner under broad direction.
• Excellent organisational and time management skills and the ability to effectively deal with conflicting priorities on a daily basis.
• Advanced knowledge of IT systems and packages such as MS Office, email systems and Personal Digital Assistance (such as iPhone, Laptop and iPad).
• Excellent interpersonal skills, with the ability to communicate, liaise and work with people at all levels, both internal and external to the University with tact, maturity and appreciation of sensitive issues.
• High level analytical and problem-solving skills, with the capacity to develop sound solutions to problems and issues including the ability to take initiative and generate solutions to unplanned scenarios.

• A degree; or an equivalent combination of relevant experience and/or education/training in areas including; Administration, Business, Management, Human Resource, Finance.

Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply 
Please submit your CV and cover letter addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on [email protected] . 

Applications Close: Friday, 15 March 2024 at 5pm. 

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity 
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives.  For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact [email protected]

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.  

For any support please contact [email protected] or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Victoria’s Commitment to Action: Improving international student employment outcomes 
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
#LI-SW

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