Administration Officer (HEO 4)

• Open to Australian Aboriginal Peoples and UniSA employees only
• Full-time, fixed term contract until 21 December 2023, based in UniSA Allied Health and Human Performance at the City East campus
• Salary: $67,739 - $76,139 per annum (plus 17% superannuation)

About the Role

The Administration Officer performs a broad range of administrative and operational duties. The position works as part of the Executive Services team and contributes to the effective operation of the Unit’s executive team. 

As a key professional staff member supporting the Academic Unit you will work closely with the Deans of Programs in particular to ensure the effective operation of the Academic Unit and make a positive contribution to the Unit in the delivery of world class teaching, research and education services. 

About UniSA

The University of South Australia is Australia’s University of Enterprise. Our culture of innovation is anchored around global and national links to academic, research and industry partners. Our graduates are the new urban professionals, global citizens at ease with the world and ready to create and respond to change. Our research is inventive and adventurous and we create new knowledge that is central to global economic and social prosperity.

Core Responsibilities 

• Provide diary and email management support to the Deans of Programs and other members of the executive team as required. Liaise with internal and external stakeholders to negotiate appointment
• Assess, prioritise, and prepare responses to all face-to-face, telephone and email enquiries. Redirect enquiries if necessary and follow up to ensure matters are well managed. Provide reception duties as required
• Provide high-level support for planning and coordination of Academic Unit events and strategic initiatives including:
  • Preparing project/event plans, communication plans, design requirements, and event briefings
  • Preparing budgets and costings for events and initiatives
  • Drafting guest lists including researching external stakeholders and liaising with their offices
  • Coordinating meetings, seminars including preparing initiations, RSVPs, catering etc.
• Implement and maintain systems and processes to ensure an effective, confidential and accessible electronic records management system of emails, files and other associated records for the executive office. Ensure compliance with the University's policies, procedures and system requirements

• Post-secondary qualifications in a business or administrative related discipline or demonstrated experience supporting senior managers in a personal assistant or administrative support role in a customer-oriented environment
• Demonstrable organisational skills including the ability to prioritise and manage competing demands
• High level interpersonal and communication skills to liaise effectively and sensitively at all levels, both internally and externally, demonstrating professionalism and customer service with a diverse range of people and cultures
• Demonstrated ability to produce a variety of high-quality written correspondence and presentations with high level attention to detail and the ability to provide editing and presentation assistance on a broad range of documentations
• Advanced knowledge and experience in the suite of programs in Microsoft Office and experience in the establishment and maintenance of a records management system

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as: 

• Access to great personal development opportunities 
• Generous superannuation contributions of 17% 
• Employee assistance and development programs 
• A range of salary packaging options, including vehicle leasing, laptops and car parking fees 
• A variety of leave arrangements

The online application form will list the specific selection criteria that you need to address.  

Please address your cover letter to Amra Delibasic, Consultant: Recruitment Central.  For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 1700 or via email at [email protected] using job reference number 4987. 

Applications close: 11.30pm Sunday 19 March 2023

To be eligible to apply for internal positions, you must either identify as an Australian Aboriginal Person, or be a current UniSA continuing, fixed-term or casual staff member at the time the position is advertised and have the legal right to work in Australia for the term of the appointment.

#LI-DNI 

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Applications must be lodged online, please note UniSA does not accept applications via email.

UniSA is committed to developing a diverse workforce and a constructive enterprising culture in which everyone can thrive.

For further support, contact Recruitment Central on +61 8 8302 1700 or email [email protected] and you will receive a response within one working day.

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