Administration Officer (HEO 4)

• Based in Clinical and Health Sciences at the City East Campus
• Full-time, fixed term contract until 30 June 2024
• Commencement Salary: $67,739 per annum (plus 17% superannuation)

About the Role

We are seeking a professional Administration Officer who has demonstrated their ability to undertake administrative and personal assistant support services. The successful applicant will be responsible for the provision of these support functions to the Academic Unit’s Professor in Cancer Nursing / Director: Rosemary Bryant AO Research Centre. Additionally, at the direction of the Manager, you will also support the research activities of other members of the Academic Unit’s Professorial group by providing general administrative support when required.

About UniSA 

The University of South Australia is Australia’s University of Enterprise. Our culture of innovation is anchored around global and national links to academic, research and industry partners. Our graduates are the new urban professionals, global citizens at ease with the world and ready to create and respond to change. Our research is inventive and adventurous, and we create new knowledge that is central to global economic and social prosperity.

UniSA Clinical and Health Sciences offers a wide range of degrees and conducts world-class research in the fields of nursing, midwifery, pharmacy, pharmaceutical science, medical sciences, laboratory medicine, and food and nutrition science with a strong focus on creating positive health outcomes for communities.  

The healthcare industry is constantly changing through the development of modern technologies and approaches to care, to improve the detection, diagnosis, and management of chronic and acute illness, as well as keeping populations healthy. Our degrees are designed and delivered to meet the ever-evolving needs of industry, ensuring graduates are career ready and equipped with the skills to meet future demands. 

Core Responsibilities

• Manage and maintain diary appointments for delegated Professorial staff, and coordinate travel arrangements as required, ensure scheduled appointments are anticipated and confirmed, meeting papers are prepared, meeting rooms are booked, and visitors are welcomed appropriately 
• Act as first point of contact for delegated Professorial staff with regards to incoming communication and respond to internal and external enquiries and requests using judgement to independently assess, prioritise and direct responses and actions 
• Prepare documentation as required, including typing for and production of high-quality documents suitable for circulation to internal and external professionals, including research grant applications, ethics proposals, reports, and presentations 
• Monitor expenditure and revenue for each of the relevant cost centres including the reconciliation of credit card expenses and liaise with the Academic Unit and Central Finance staff regarding invoicing and the preparation of budgets for research projects 
• Prepare, format and design graphs, reports, tables, figures, posters, brochures, and presentations using Microsoft Office and other suitable desktop publishing packages

Essential Skills and Experience 

• Experience working as a personal assistant to a senior member of staff and experience providing administrative support to a team 
• Demonstrated high-level interpersonal, oral, and written communication skills including experience in the provision of quality customer service to a range of internal and external stakeholders 
• Organisational skills and high-level attention to detail suited to managing information flow, meeting deadlines, prioritising competing demands and using appropriate initiative 
• Proven commitment to continuous improvement including the regular review of work procedures and continuous maintenance and development of knowledge and skills

Benefits

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as:

• Access to great personal development opportunities  
• Generous superannuation contributions of 17%  
• Flexible working conditions  
• Staff study support  
• A variety of leave arrangements

Culture

As a University of Enterprise, we offer a dynamic and agile workplace culture, one that embraces challenges and thrives on breaking new ground. Our staff are creative and innovative thinkers, communicating with clarity, conviction and enthusiasm. We embrace diversity and inclusion in a vibrant, engaging environment. Our people are authentic, resilient, and influential, and we deliver results.

How to Apply

For a copy of the position description and to apply, please visit Working at UniSA . The online application form will list the specific selection criteria that you need to address.

Please address your cover letter to Kiara Lalli, Recruitment Consultant.  For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 1700 or via email at [email protected] using job reference number 4448.

Applications close: 11.30pm Sunday 9 October 2022

Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment.

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Applications must be lodged online, please note UniSA does not accept applications via email.

UniSA is committed to developing a diverse workforce and a constructive enterprising culture in which everyone can thrive.

For further support, contact Recruitment Central on +61 8 8302 1700 or email [email protected] and you will receive a response within one working day.

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