Administration Officer (Clinical)

• Full time, continuing position based at the Western Precinct, supporting the Westmead Clinical School and Children’s Hospital Westmead Clinical School

• Utilise your extensive administrative skills to support the administrative, research, and operations needs of the clinical area

• Base Salary $78,077 + 17% superannuation 

About the opportunity

The Western Precinct are seeking an Administration Officer to provide integral support to the administrative operational and education team.

As an Administration Officer, your responsibilities will be to:

• provide support to the research and operations teams with HR, Finance, IT, and education

• assist with assessments, marking, Canvas administration, attendance checks, mini clinical examinations, venue bookings, creating agendas, minute taking, and WHS documentation

• coordinate meetings, including agenda items and minute preparation, venue booking, catering, and IT facilities

• manage allocations, access, maintenance, and cleaning of building spaces

• maintain all relevant record keeping, finance support, and coordinating payment and invoice management using Concur, Unibuy, and Mylab transactions

• managing University affiliations.

About you

As an Administration Officer, you:

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• well-developed negotiation, conflict resolution, relationship building and influencing skills

• executive assistance skills including diary management

• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods

• numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking, and managing invoice payments and purchases

• working knowledge of software programs such as Hyperion Reporting System, Concur, Records Management, and Content Management Systems.

Closing date for applications

11.59pm, Friday 10 December 2021

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements

EEO statement

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Scott Walker, Recruitment Operations, on by email to [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Friday 10 December 2021 11:59 PM

• Full time, continuing position based at the Western Precinct, supporting the Westmead Clinical School and Children’s Hospital Westmead Clinical School

• Utilise your extensive administrative skills to support the administrative, research, and operations needs of the clinical area

• Base Salary $78,077 + 17% superannuation 

About the opportunity

The Western Precinct are seeking an Administration Officer to provide integral support to the administrative operational and education team.

As an Administration Officer, your responsibilities will be to:

• provide support to the research and operations teams with HR, Finance, IT, and education

• assist with assessments, marking, Canvas administration, attendance checks, mini clinical examinations, venue bookings, creating agendas, minute taking, and WHS documentation

• coordinate meetings, including agenda items and minute preparation, venue booking, catering, and IT facilities

• manage allocations, access, maintenance, and cleaning of building spaces

• maintain all relevant record keeping, finance support, and coordinating payment and invoice management using Concur, Unibuy, and Mylab transactions

• managing University affiliations.

About you

As an Administration Officer, you:

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• well-developed negotiation, conflict resolution, relationship building and influencing skills

• executive assistance skills including diary management

• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods

• numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking, and managing invoice payments and purchases

• working knowledge of software programs such as Hyperion Reporting System, Concur, Records Management, and Content Management Systems.

Closing date for applications

11.59pm, Friday 10 December 2021

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements

EEO statement

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Scott Walker, Recruitment Operations, on by email to [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Friday 10 December 2021 11:59 PM