Administration Officer - Clinical Trials Contracts

• Full time fixed term until 30th September 2024

• Great opportunity to provide administrational support to the Clinical Trials Contracts Team

• Base Salary $73,751 - $77,926 + 17% superannuation

About the opportunity

As the Administration Officer - Clinical Trials Contracts, you will contribute to the realisation of the university’s strategic goals relating to clinical trials by providing general administrative support and performing allocated projects linked to the Clinical Trial Contracts team as well multidisciplinary team initiatives within and across university divisions.

Your key responsibilities will be to:

• work within a dynamic team, reporting to the Clinical Trials Contracts Manager

• provide general administrative services and operational support to the work area

• maintain records and reporting for the work area by coordinating filing, e-filing, and records management in line with University Policy

• responds to a range of enquiries via telephone, email and in person, from key stakeholders regarding a wide range of the work area’s activities

• analyse incoming correspondence and work tasks, and independently initiate appropriate action where possible

• be responsible for post contract execution administration

• maintain and update website with relevant and up to date content

• actively contribute to and be part of a fun and supportive team culture.

About you

• be positive in your approach and display a willingness to learn, adapt to changes and take on a variety of tasks

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• experience in arranging meetings, preparation of agenda, meeting papers and taking minutes

• demonstrated proficiency in Microsoft Office programs such as Excel, Outlook and Teams, as well as Zoom

• demonstrated ability to work independently under broad direction and to be self-motivated and take initiative with workload and tasks.

• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods

• experience and knowledge of university systems such as ServiceNow, IRMA and Unibuy are desirable.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kale Claffey, Recruitment Operations on 02 8627 7741 or by email to [email protected].

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Applications Close

Wednesday 28 September 2022 11:59 PM