Administration Officer - CEAStAR

• Institute for Molecular Bioscience

• Be part of an organisation with a meaningful purpose and impact 

• Partner with people educating future generations & solving the world’s problems 

• Plan for your future with a generous 17% superannuation allowance 

• Based at St Lucia campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity 

Headquartered the IMB, the Centre for Environmental and Agricultural Solutions to Antimicrobial Resistance (CEAStAR) is a collaborative research and training program led by The University of Queensland with University of Adelaide and industry partners working to develop innovative solutions to mitigate the adverse impacts of antimicrobial resistance (AMR). 

We are seeking a highly organised and effective Administration Officer to support the business operations of CEAStAR  The successful candidate will provide high-level administrative support to the Central Management team and the various committees of the Centre. The position will also provide research administration support for the Blaskovich Group (20%).

Duties and Responsibilities

• Provide administrative support to the Centre Management Team and all other committees, coordinating their activities. 

• Organise logistics for meetings and events, including room bookings, calendar invitations, travel arrangements, etc. 

• Support preparation of reports and/or funding applications, including collection of data from stakeholders, in liaison with the Centre manager. 

• Respond to or refer a wide range of enquiries from internal and external CEAStAR members.

• Support and organise the Centre’s external engagement activities, including social media presence. 

• Blaskovich Group duties are similar to the above, in addition to supporting preparation of grant applications and on-boarding of new members.

• Other administrative duties as assigned by the Centre Director, Deputy Director, and Centre Manager. 

• Travel may be required from time to time.

This is a full-time (100%), fixed-term position Through to 31 December 2025.

At HEW level 5, the full-time equivalent base salary will be in the range $77,396.47 - $86,029.78, plus a generous super allowance of up to 17%. The total FTE package will be up to $90,553.87 - $100,654.84 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

We are seeking a highly motivated and experienced administrative professional to support a dynamic and multidisciplinary Centre.

Selection criteria

Essential:

• Completion of a degree, with subsequent work experience, or an equivalent combination of relevant experience and/or education and training. 

• Excellent written and interpersonal communication skills, including the ability to communicate effectively via phone, email and in person with internal and external stakeholders. 

• Highly developed organisational and time management skills with the ability to work effectively and flexibly with a high level of attention to detail.

• Ability to take initiative and work independently and as part of a team. 

• Experience in the management of finance systems, including reconciliation of credit cards, payment of invoices, and the ability to interpret and abide by finance policy and procedures in a large organisation.

• Experience in or knowledge of marketing and communications, including maintenance of websites and social media.

Desirable:

• Experience with University of Queensland research management systems (UniFi, etc.)

• Experience in higher education research sector.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions? 

For more information about this opportunity, please contact  Ms Veah Tapat ([email protected] )

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected] .

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Sunday 24 March 2024 at 11.00pm AEST (Job Reference Number – R-35198).