Administration Officer - Bone Density Unit

Job no: 0058540
Location: Royal Melbourne Hospital
Role type: Part-time (0.55 FTE); fixed term until 31 July 2023
Faculty: Medicine, Dentistry and Health Sciences
Department/School: Department of Medicine – Royal Melbourne Hospital, Melbourne Medical School
Salary: UOM 4 – $71,099 – $75,458 p.a. (pro-rata for part time) plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About - Department of Medicine – Royal Melbourne Hospital
www.medicine.unimelb.edu.au/medicine

The Department of Medicine is a large and diverse department in the Melbourne Medical School that undertakes research, postgraduate and undergraduate teaching within the University of Melbourne teaching hospitals. The Department of Medicine at The Royal Melbourne Hospital is the largest node of the Department, and includes staff and students working in the Melbourne Brain Centre at RMH.

The objectives of the Department of Medicine at RMH are to provide clinical and research leadership from the interface of basic science and clinical medicine across the medical disciplines within the environment of the Royal Melbourne Hospital, to teach undergraduate and postgraduate students, to perform high quality research, and to provide leadership in national medical and scientific bodies. The Department has students enrolled in Bachelor of Science (Hons), Master of Biomedical Science, Master of Medicine, Doctor of Medicine and Doctor of Philosophy students.  The Department also regularly hosts students for research training on exchange from other Australian and International Universities.

About the Role
The position of the Administration Officer is responsible for providing support to the bone density Unit.

A major component of the activity will be to arrange appointments for research volunteers and clinical patients, assisting with billing procedures and processing of the patients reports.

An ability and willingness to travel to an external work site is required.

Responsibilities include:

• Be responsible for making bone testing appointments for research subjects and patients, including confirming appointment attendance the day before appointments.
• Respond to enquiries (telephone, email and face-to-face) and provide appropriate information to patients and research participants.
• Provide administrative support to a diverse range of activities, not limited to; uploading reports to the Royal Melbourne and UOM patients records; Sending reports to private doctors; Order and stock up the stationary and other supplies.
• Work with other members of the research group to implement local practices and procedures taking into account the requirements of various clinical trials and studies to ensure the facility is run at top efficiency.

About You
You must be able to work effectively and harmoniously with other staff and with students and patients.

You will also have:

• Completion of a diploma level qualification with relevant work-related experience, (or completion of a Certificate IV with relevant work experience, or completion of a post-trades certificate and extensive relevant experience and on the job training, or completion of a Certificate III with extensive relevant work experience), or an equivalent combination of relevant experience and/or education/training.
• Well-developed verbal and written communication skills with the ability to relate effectively with a range of people across all levels of the organisation.
• Demonstrated use of initiative and responsiveness in managing tasks and ensuring organisational objectives are achieved within stringent timeframes.
• Demonstrated problem solving skills and a proactive approach to identifying and resolving issues using sound judgement.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at [email protected] .

Position Description