Administration Officer and Project Assistant

• Full time, 15-month fixed term, with probable extension

• A fantastic opportunity to provide both project and administrative support within the InsideOut Institute

• Located on the Camperdown Campus within the Central Clinical School

• Base Salary $79,717 - $89,256 + 17% superannuation

About the opportunity

A collaboration between Sydney Local Health District and the University of Sydney, the InsideOut Institute aims to provide every Australian living with an eating disorder access to the best possible care by rethinking eating disorders from the ‘inside out’.

The Administration Officer and Project Assistant will be responsible for performing general administrative activities, including the preparation of documents, maintenance of records, updating web materials, responding to queries, exploring matters, and sourcing solutions for issues that may arise. Further, the role will support in the development, creation, and implementation of projects within the organization. The role will be the first point of contact within the office, and will require strong administrative, organizational, and communication skills in order to coordinate and undertake a range of operational activities in a timely and ongoing basis.

Your key responsibilities will be to:

• Provide administrative services and project support, maintaining strong internal communication with the relevant team members for high quality and fast paced, efficient admin support

• work appropriately and under the ethics guidelines, standards and WHS requirements

• complete invoices, payments, shipping, and acquitting, ensuring proper documentation, filing, and record-keeping is maintained at all times

• coordinate meetings, scheduling, and events, conducting accurate minute-taking and ensuring a seamless and positive experience for all stakeholders involved

• complete and undertake ad-hoc projects or activities as needed

About you

• previous experience in an administrative/project support role in a tertiary setting

• working knowledge of software programs such as Concur, UniBuy, Records Management, and Content Management Systems

• advanced computer literacy with outstanding experience with the Microsoft Office Suite

• excellent interpersonal, verbal, and written communication skills with a demonstrated level of tact and discretion, alongside the ability to provide excellent customer service and build relationships.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Roshik Prasad, Recruitment Operations, by email to [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Wednesday 22 March 2023 11:59 PM