Administration Assistant: Research Projects Management (HEO 3)

• Based in the Research and Innovation Services Unit at the Mawson Lakes campus
• One Full-time continuing, plus One Part-time (0.5 FTE) continuing position (fraction negotiable across both positions)
• Commencement Salary: $59,338 pro rata per annum (plus 17% superannuation)

About the Role

The Administration Assistant: Research Projects Management is the first point of contact for entry level enquiries about research related post-award grant and project matters, directing other queries as appropriate. The position provides general administrative support to contribute to the efficient operations within the Research Projects Management team.

About UniSA

The University of South Australia is Australia’s University of Enterprise. Our culture of innovation is anchored around global and national links to academic, research and industry partners. Our graduates are the new urban professionals, global citizens at ease with the world and ready to create and respond to change. Our research is inventive and adventurous and we create new knowledge that is central to global economic and social prosperity.

Research and Innovation Services provides support for the management of research and administers internal and national competitive research grants and projects. It is also responsible for ensuring the responsible and ethical conduct of research and for developing and implementing strategic initiatives to improve the quality of the experience and outcomes for postgraduate research students.

The Research Projects Management Team provides strategic and operational support to the Director/Deputy Director RIS, continuous improvement of systems and processes to support an enterprise-wide approach to the research project lifecycle, business analysis activities and the coordination and provision of expert advice on the research income component of the HERDC specifications.

Core Responsibilities

• Management of the generic inbox including triaging of requests and where required referring these to other team members as appropriate
• Under general direction, support the Research Projects Management Team by:
  • Entering data in relation to research project milestones and generation standard reports
  • Generation of invoices
  • Coordination of appropriate authorisations within the University and communicating, information between stakeholders regarding progress with allocated milestones
  • Assisting with the closure of projects
• Maintain accurate and effective filing systems relating to research projects, including input of project related information and correspondence as necessary. In addition, monitor the files to identify any missing documentation and notifying the Senior: Research Projects Management as required
• Contribute to the development, implementation and continuous improvement of processes and procedures to support the Research Projects Management team and promote a customer service culture

• Post-secondary qualifications or demonstrated experience, knowledge and skills in an administrative role
• Demonstrated high level of accuracy and attention to detail including maintaining data and records on information systems
• Demonstrated skills in the use of databases including experience in using the Microsoft Office suite, in particular Excel
• Demonstrated organisational skills including experience in meeting deadlines, prioritising competing demands and using initiative
• Sound interpersonal skills including the ability to communicate with people from diverse backgrounds

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as:

• Access to great personal development opportunities
• Generous superannuation contributions of 17%
• Employee assistance and development programs
• Staff study support
• Various on-site services available at our campuses which may include on-site gym membership

As a University of Enterprise, we offer a dynamic and agile workplace culture, one that embraces challenges and thrives on breaking new ground. Our staff are creative and innovative thinkers, communicating with clarity, conviction and enthusiasm. We embrace diversity and inclusion in a vibrant, engaging environment. Our people are authentic, resilient, and influential, and we deliver results.

How to Apply

For a copy of the position description and to apply, please visit Working at UniSA . The online application form will list the specific selection criteria that you need to address.

Please address your cover letter to Emma Kelvin, Recruitment Consultant. For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 0482 or via email at [email protected] using job reference number 4233.

Applications close: 11.30pm Sunday 3 July 2022

Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment.

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Applications must be lodged online, please note UniSA does not accept applications via email.

UniSA is committed to developing a diverse workforce and a constructive enterprising culture in which everyone can thrive.

For further support, contact Recruitment Central on +61 8 8302 1700 or email [email protected] and you will receive a response within one working day.

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