Asst Dir, CTE Budgets & Grants

Temple University's College of Education is searching for an Assistant Director of CTE Budgets & Grants.

Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule
• Full medical, dental, vision coverage Paid time off
• 11 Paid Holidays (including the day after Thanksgiving & winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Learn more about the “T” salary structure

here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Job Summary:

The Center for Professional Development in Career and Technical Education (CTE) in the College of Education and Human Development is a grant funded Center charged with delivering a range of services and provides field-based teacher education programming in a specialized setting in the Eastern region of the state.

The Assistant Director of Budget and Grants Management reports to the CTE Center Executive Director, the Assistant Director of Budget and Grants Management and is responsible for overseeing the fiscal operation of the CTE Center to ensure the effective and efficient delivery of services for proper accountability and compliance with contract requirements, university policies and state regulations. Other key areas include management of hiring contracts and completing grant contract requirements.   

Duties will include completing fiscal requirements and contracts, invoices, expenses, report and audit preparation, represent the Center at conferences as needed, and ensure great customer service to all stakeholders.

Perform other duties as assigned.

Essential Functions of Position:

• Oversee all CTE financial transactions ensuring University and College policies are followed, and that appropriate authorizations are obtained.  Advises and provides frequent updates to grant PI on allocations and reconcile effort reports quarterly. 

• Collaborate with external agencies involved with the grant(s) such as the Career and Technical Centers, PA Department of Education (PDE), Pennsylvania Association for Career and Technical Administrators (PACTA), post-secondary institutions, and other local, state, and national agencies. 

• Budget and coordinate adjunct hires in collaboration with CEHD Finance and Academic operations team, responsible for developing procedures, tracking and monitoring expenditures. Ensure timely completion of expenditures, and payments of all invoices.

• Manage accounts payable and receivable, department credit card(s) and submitting and managing department purchases as well as reconciliation of department credit and Diamond Dollar card accounts. 

• Manage and reconcile department cost center expenditures and prepare detailed and final activity reports for grant(s); Ensure that all University, College, department as well State funding policies and procedures are being followed; Monitors Center expenditures, troubleshoot issues and assists PI with ongoing fiscal management. 

• Maintain records, financial reports, periodic and final reports required by Center, Temple University and funding agencies; and prepare audit materials and contract reports. 

• Adhere to departmental policies and procedures and manages departmental projects to ensure proper delivery of services in alignment with grant guidelines and CEHD policies and procedures.

• Ensure compliance with university policy regarding funded projects, hiring, leave request, travel reimbursements, purchasing, etc. and assists the Executive Director in identifying staffing and professional development needs. Assists in staff hiring as necessary. 

• Manage the office space and ensures Centers’ offices and common areas are properly maintained. Coordinates and allocates furniture, facilities improvements, and supply allocation.

• Coordinates the collection of appropriate documentation for audits. Assists in maintaining Centers files and records and works with staff within the Center, College and the University to prepare the submission of any necessary forms or reports.

• Other duties as assigned.

Required Education & Experience:

Bachelor's degree and at least five years of directly related experience including managing budgets and funded projects, and project management experience. An equivalent combination of education and experience may be considered. 

Required Skills & Abilities:

·         Ability to manage funded projects, including federally funded projects and prepare and present periodic status reports on progress. 

·         Proven track record of grant management and reporting 

·         Demonstrated ability to monitor departmental expenses. 

·         Ability to handle confidential materials and exercise discretion. 

·         Excellent customer service skills along with the ability to interact effectively with a diverse group of administrators, faculty, staff and students from diverse geographic regions

·         Ability to work with diverse collaborators and demonstrate cultural competency. 

·         Ability to use initiative, sound judgment, and a detailed knowledge of department and University policies and procedures to solve problems and make good decisions. 

·         Demonstrated ability to plan and coordinate projects in collaboration with other centers staff. 

·         Excellent organizational, analytical, and problem-solving skills. 

·         Strong written and oral communication skills. 

·         Strong interpersonal skills, partnership building and leadership/supervision skills.

·         Ability to adhere to all applicable policies, procedures and protocols. 

·         Strong computer skills and proficiency in the use Microsoft Office® programs, especially Excel, Access and PowerPoint which is used to track progress on project outcomes and deliverables. 

·         Skilled in the use of automated office equipment, including computer, scanner, copier, fax, PC and telephone.

·         Understand, communicate and ensure staff compliance with university policies such as travel, HR, etc.

·         Oversee the logistics of events, ensure efficient operations, and employ cost containment strategies. 

·         Ability to be flexible and work in a fast-paced and dynamic environment. 

·         Ability to travel to conferences and other meeting sites and operate effectively in cross-cultural environments. 

·         Strong public speaking, written skills, presentation, and communication skills. 

·         Ability to create and/or streamline internal processes and systems to track program data and reports for audits and progress reporting as necessary.  

PREFERRED: 

• ·         Prior experience working in higher education and/or state-wide bureaucracies. 

• ·         Prior experience working with grant-funded projects that are large in scope.

• ·         Familiarity with Temple University’s landscape, policies and procedures 

Required Background Checks & Clearances:

• Cash Handling
• Access to Confidential or sensitive Personal Identifiable Information (PII)
•  PA Child Abuse Clearance
• FBI Fingerprint Background Check
• PA State Police Background Check

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.