Assistant Director of Finance, Office of the Vice President for Research, Scholarship and Creative Endeavors
Job Posting Title:
Assistant Director of Finance, Office of the Vice President for Research, Scholarship and Creative Endeavors----
Hiring Department:
Office of the Vice President for Research, Scholarship and Creative Endeavors----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
General Notes
A research core facility is a shared research facility that houses specialized scientific instruments and provides expert consultation and services to investigators. These facilities charge their users predetermined, University-approved rates on a cost recovery basis in exchange for access to state-of-the-art equipment that is generally too expensive for individual users to purchase or maintain. Access to equipment and services is rendered across the institution and facilitates research across several colleges/schools.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Eligible for hybrid telework
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
Provides strategic and operational support to the Assistant Vice President for Core Facilities.
Responsibilities
Develops, manages, and provides oversight of annual and 5-year budgets for the Office of the Vice President for Research (OVPR) Core Facilities and associated units. Oversees financial reporting, account reconciliation, annual budgeting, transfers, and other financial tasks. Coordinates with OVPR HR regarding personnel matters, such as recruitment, performance reviews, and staff salary budget. Submits any costing allocation changes in Workday and approves documents as the cost center manager.
Coordinates a financial review of reporting unit’s business plans, including a review of personnel expenses and projected cost of equipment and consumables. Develops and manages a process for service center rate reviews and maintains an efficient workflow for review and approvals.
Supervises and mentors financial and administrative staff responsible for financial reporting, procurement, accounts payable, audit, purchase orders, and other administrative duties. Maintains an office culture with a strong customer service focus and high standards of performance.
Serves as a contract liaison for the core facilities units across campus.
Serves as the Electronic Office Manager (EOM) and OHS Contacts System Manager for the OVPR Research Core Facilities units.
Required Qualifications
Bachelor’s degree in finance, accounting, or business administration or related field.
At least 6 years of professional level accounting or financial experience with 3 years of supervisory experience.
At least 3 years of experience in billing and/or procurement practices.
Detail oriented with strong organizational and time-management skills.
Strong interpersonal and communication skills, including the ability to collaborate effectively with cross-functional teams.
High level of proficiency with Excel.
Preferred Qualifications
More than 6 years of experience in finance or accounting.
More than 3 years of experience in billing and procurement practices.
Knowledge of UT Austin fund accounting.
Extensive knowledge of UT Austin administrative policies and procedures.
High level of proficiency with DEFINE, Workday, and Cognos.
Experience in finance or accounting within a large university setting.
Experience working with service centers and/or research core facilities.
Proficiency with Microsoft Office 365.
Salary
$100,000 + depending on qualifications
Working Conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials
Please mark "yes" on the application question that asks if additional materials are required. Candidates who fail to attach all additional materials listed, may not be considered for the position.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.