Canada Graduate Scholarships – Michael Smith Foreign Study Supplements Program

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This foreign study supplements program is available to Canadian citizens or permanent residents who hold a Joseph-Armand Bombardier, an Alexander Graham Bell, or a Frederick Banting and Charles Best Canada Graduate Scholarship (CGS) at the master’s or doctoral level, or a Vanier CGS at the doctoral level.

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Program overview and objectives

The Canada Graduate Scholarships – Michael Smith Foreign Study Supplements (CGS-MSFSS) Program supports high calibre Canadian graduate students in building global linkages and international networks through the pursuit of exceptional research experiences at research institutions abroad. By accessing international scientific research and training, CGS-MSFSS recipients will contribute to strengthening the potential for collaboration between Canadian universities and affiliated research institutions and universities, or other research institutions outside of Canada.

Supplements of up to $6,000 are available to active CGS (master’s or doctoral) or eligible Vanier CGS holders to help offset the costs of undertaking research studies outside Canada for a defined period. A total of 250 awards are available each year and will be divided among the three granting agencies to reflect the distribution of CGS and eligible Vanier CGS across the social sciences and humanities, natural sciences and engineering, and health-related disciplines: 125 for SSHRC, 80 for NSERC and 45 for CIHR.

Each university will be allocated a set number of supplements by each granting agency, as appropriate. The Faculty (School) of Graduate Studies will be informed of the number of supplements available to them in each of the three areas of research disciplines. The Faculty (School) of Graduate Studies is required to set up an internal selection process to select which applications (requesting CGS-MSFSS funds) are to be forwarded to the respective granting agencies.


Eligibility
To be eligible to apply for this program, you must:
  • be a Canadian citizen or permanent resident of Canada by the application deadline dates;
  • be registered at an eligible Canadian institution at the time of application;
  • be in a discipline area supported by the granting agencies and have accepted or currently hold one of the following Canada Graduate Scholarships:
    • Joseph-Armand Bombardier (SSHRC);
    • Alexander Graham Bell (NSERC);
    • Frederick Banting and Charles Best (CIHR); or
    • Vanier CGS (if eligible);
  • undertake your proposed trip abroad no earlier than the competition deadline date; and
  • not hold, or have held, any other CGS-MSFSS during the course of your graduate studies.

To remain eligible during the research study period abroad, you must:
  • hold an active CGS at the time your research study period abroad starts;
  • be registered full-time in a graduate research studies program at a Canadian institution for the duration of your research study period abroad;
  • take up the award within one year of receiving the notice of award for the CGS-MSFSS; and
  • return to complete your degree at your Canadian institution.

What can be the duration of the research study period abroad with your CGS-MSFSS?

The minimum length of stay abroad the CGS-MSFSS program will support is three months, and the maximum duration of support will be for six months.

Note: The CGS award must be active at the time the research study abroad begins.


When can you travel with your CGS-MSFSS?

The start of your research study period abroad must be after the competition deadline date, but within one year of receiving the notice of the award. If you do decide to leave before the results from the competition are announced, the agencies would not be liable for any costs incurred if the application was deemed ineligible.


Where can you travel with your CGS-MSFSS?

You may use your CGS-MSFSS for travel to any eligible foreign university or research institution (see below for specific requirements by granting agency). The choice of location for your research study period abroad, and how it will further your research goals, must be justified in your application.


Host supervisors and host institutions
SSHRC

Host supervisors must be affiliated and employed full-time at a foreign university, international or national research institute, or other institution that actively carries out research. Research assistants are not eligible as host supervisors. If the host supervisor’s primary place of employment is outside academia, he or she must demonstrate that they have supervised graduate student researchers.


NSERC

Host supervisors must be employed full-time at a foreign university, inter-university research institute, national laboratory or other institution that actively carries out research. Research assistants are not eligible as host supervisors. If the host supervisor’s primary place of employment is outside academia, he or she must demonstrate that they have supervised graduate student researchers.


CIHR

Host supervisors must hold a full-time independent research appointment at the host university or research institute and have sufficient research funding to support the proposed project. Research assistants are not eligible as host supervisors.

Note: If you are unsure about the eligibility of a particular host supervisor or host institution, you should contact the respective granting agency prior to submitting your application.


Award value

The value of the CGS-MSFSS is up to $6,000, based on the information and budget justification provided in the application. The supplements are non-renewable.

The supplement will be paid separately from the related CGS or Vanier CGS.


What kind of expenses does the CGS-MSFSS cover?

The supplement covers costs associated with travel, living and other expenses such as accommodation, meals, tuition, insurance and other necessary, non-research related costs during the research study period abroad. Costs directly related to the research must be covered by other funding sources.


Application procedures

Universities are allocated a predetermined number of CGS-MSFSS supplements on an annual basis, in proportion to the number of CGS and Vanier CGS held at that university. Allocations are specific to each granting agency. If you are a qualified applicant, you must complete the necessary documentation and submit it to your Faculty (School) of Graduate Studies for consideration.

The common tri-agency application form is available on the Web sites of the respective granting agencies. Only this form must be used to apply for the CGS-MSFSS.

You will be required to provide the following information:

  • the name and contact information of your current research supervisor and of the host supervisor, and the name and location of the foreign institution where you intend on pursuing your research/study activities;
  • a maximum two-page description of your intended research activities during your research study period abroad (including objectives, methodology, time lines and expected outcomes), an indication as to how this relates to your main graduate research topic, and a description of the potential benefits that you will derive from working at, or attending, the host institution in relation to your current research objectives; and
  • a budget that provides estimates for costs of travel, living and other expenses during your research study period abroad (to a maximum of $6,000).

In addition, both your current research supervisor and the potential host supervisor must submit letters detailing their support of your research study period abroad (maximum one page each). The host supervisor must also indicate that they have the resources available (financial [if any], supervision time, equipment, library access, etc.) to support your planned research activities.


Application deadlines
University deadlines

Your university’s Faculty (School) of Graduate Studies has an internal deadline for your application and selects which applications to submit to the granting agencies.


Granting agency deadlines

The two deadlines for the CGS-MSFSS program are June 10 and October 10.

Late and incomplete applications will be rejected.

Note: If a university's allocation for CGS-MSFSS has been reached by the June 10 deadline, there may not be an opportunity for further applications to be accepted at the October 10 deadline from that university.


Review procedures
University review

Each university is given an allocation of CGS-MSFSS to administer. It is up to each university to decide how to distribute this allocation. The Faculty (School) of Graduate Studies at each Canadian university is responsible for coordinating the university review of CGS-MSFSS applications. Based on the allocation received, the university will submit a select number of eligible applications to the appropriate granting agency.

The selection process and review procedures adopted by the university must maintain a focus on excellence. Applications must be evaluated using the criteria listed below.


Selection criteria

Linkage between the current program of research goals, the proposed research/study activities at the host institution and the candidate’s future research/career goals, including consideration of:

  • significance, feasibility and merit of the proposed research study activities at the foreign institution;
  • justification for the choice of host institution and/or host supervisor; and relevance and anticipated benefits of the proposed research study period abroad to the candidate’s current graduate degree training.

It is the responsibility of the university to notify candidates of the internal results of their competition.


Granting agency review

The granting agencies will review the applications received from universities for eligibility and completeness, and a CGS-MSFSS will be awarded to the eligible applicants through the universities.


Notification of decision

The granting agencies will notify students of the results within two months following receipt of applications. The CGS-MSFSS will be paid directly to the institutions who will administer the supplements for the students on behalf of the granting agencies.

The granting agencies will publish the names (and other basic award information) of supplement recipients on their respective Web sites. For more information, refer to the Access to Information Act and the Privacy Act .


Post-award

You must receive approval from the respective granting agency before making any changes pertaining to the dates of your research study period abroad, your choice of host supervisor, your choice of host institution or your proposed activities. Refer to the Award Holder’s Guide for more information.


Post-activity deliverables

Within two months of completing your research study period abroad, you and your host supervisor must submit, to the respective granting agency, an activity report of your experience abroad. For more information, refer to the Reporting Requirements in the Award Holder’s Guide.


Program Contacts
NSERC

CGS-MSFSS
Scholarships and Fellowships Division
NSERC
350 Albert Street
Ottawa, ON K1A 1H5
Tel.: 613-992-9169
E-mail: schol@nserc-crsng.gc.ca


SSHRC

CGS-MSFSS
Research Training Portfolio
SSHRC
350 Albert Street
P.O. Box 1610
Ottawa, ON K1P 6G4
Tel.: 613-943-7777
E-mail: fellowships@sshrc-crsh.gc.ca


CIHR

CGS-MSFSS
Research Capacity Development
CIHR
160 Elgin Street
Ottawa, ON K1A 0W9
Tel.: 613-954-1968
E-mail: CGSMSFSS@cihr-irsc.gc.ca



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