Undergraduate Program Coordinator

Apply now Job no:533588
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support, Planning/Project Management

Department: CAS Academic Support Unit 4
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.57 - $27.69 per hour (updated)
FTE: 1.0

Position closes April 9, 2024

For full consideration, complete applications should include:
1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

This position is in an Academic Service Unit (ASU), which houses staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.

The Undergraduate Program Coordinator supports undergraduate students within the assigned Academic Support Unit (ASU), and assists the Academic Programs Manager in administrative tasks and special projects, developing in-depth knowledge and expertise to consistently coordinate and administer undergraduate program operations and special projects in assigned areas. This position is a primary, day-to-day point of contact for undergraduate majors, responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information.

This position oversees and coordinates the administration of undergraduate programs within the assigned ASU. In assigned areas, the position will provide guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs. This position also assists the Academic Programs Manager and faculty with special projects as needed.

Special projects require independent research, analysis, review, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Academic Programs Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects. Examples of projects include development and refinement of advising procedures, designing and publishing printed and online materials for recruitment purposes, and course schedule development.

This position reports directly to the Academic Program Manager and works on the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities, developing procedures, appropriately interpreting and applying established policies and procedures, and recommending appropriate actions regarding confidential issues such as curricular exceptions, petitions, transfer course articulation, and graduation.

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

• Ability to work effectively both independently and as a member of a team.
• Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
• Ability to understand and follow guidelines, policies, and procedures.
• Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
• Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
• Ability to work effectively under the pressure of deadlines and competing demands.
• Adaptability in an environment of change.

• Experience working in higher education.
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:March 26, 2024 Pacific Daylight Time
Applications close:April 9, 2024 Pacific Daylight Time