Undergraduate Program Coordinator

Job Opening ID: 64774
Reports To: Department Manager
Working Title: Undergraduate Program Coordinator
Department: Mathematics
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 004522
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The mission of the UCI School of Physical Sciences is to uncover fundamental truths and to provide transformative discoveries that improve the world. Our aim is to deliver scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. The UCI Department of Mathematics is comprised of 43 senate faculty, 24 non-senate faculty, approximately 700 undergraduate students and 100 PhD students with approximately 60 Teaching Assistants per quarter. A highly productive and influential department on campus, the Mathematics Department is a workplace that strives for strong service and excellence, while inspiring creativity, professional development, teamwork, and support for all its constituents. The department provides an educational, supportive, challenging, engaging, and rewarding atmosphere where collaboration and innovation both thrive.
 
In consultation with department leadership, uses professional concepts in analyzing and drafting annual department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, faculty course load, classroom availability, and enrollment trends and data. Course curriculum planning is analyzed closely to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office and degree requirements. Oversees all planning, scheduling, and coordination elements of the undergraduate program within the department, including student affairs counseling.
 
Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 
$24.71 - $41.86 (Hourly Rate)

 

Department Website:

https://www.math.uci.edu/
 

Required:
 

• 1-3 years of applicable working experience for an organization
• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of academic department, organization, and University policies, procedures, and directives, especially as related to course enrollment and student registration. 
• Knowledge of department and school / college general and major course requirements. Interpersonal and strong customer service skills to work effectively with department senior management, faculty, staff, and students with the ability to clearly communicate and explain complicated procedures and policies. 
• Ability in problem identification, critical thinking, reasoning, analysis to identify trends and patterns. 
• Ability to find creative solutions to conflicting situations and willingness to innovate existing systems. 
• Ability to complete work assignments among an environment with frequent interruptions and/or distractions. 
• Ability to maintain a positive attitude and contribute both as an individual self-starter, and a team player to achieve the goals of the department. 
• Experience in using organizational skills to coordinate and prioritize complex projects, paying special attention to detail and deadlines when faced with a high volume and fluctuating workload.

 

Preferred:
 
Knowledge of common University-specific computer application programs, especially scheduling-related programs such as ESOC, R25, CRS, WebAdmin, WebGrades, CIM, CourseLeaf, Google Sheets, Microsoft Excel and Word.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]