Undergraduate Academic Advisor

NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION. 
Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is: 02-21-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, Baskin Engineering (BE) is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry.  Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the UCSC Principles of Community .

JOB SUMMARY

Involves supervision of professional staff, monitoring of staff development and professional growth, and partnership with director and assistant director on overall team needs. Program management includes leadership of orientation and new student initiatives. Involves counseling students on academic program policies and issues. Monitors student academic progress and assists students in making appropriate educational choices and decisions.

APPOINTMENT INFORMATION

Budgeted Salary: $80,300 - $93,400/year.  Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004546 (STDT ACAD ADVISOR 4)

Travel: Never or Rarely

JOB DUTIES

35% - Advising and Advising Administration

• Applies advanced academic advising concepts and experience, identifies and refers for resolution of intricate student issues / grievances such as alleged discrimination, complex grade dispute issues, and students' personal crises.
• Analyzes the consequences of departmental / school / college academic policies and recommends new or changed policies.
• Advises Director and Assistant Director of Advising on the formulation of department policy by advising them on areas needing clarification and identifying solutions.
• Recommends petition exceptions that affect the requirements of multiple departments.
• Coordinates, reviews and advises Undergraduate directors, Colleges, chairs and faculty on transferability and applicability of non-UC courses and / or courses of the organization within or outside of the department that may affect ongoing requirements.
• Based upon review of course evaluations and trends in the field may advise chair and Undergraduate Directors on curriculum development and modification.
• Addresses unusual circumstances, complicated selection, and student appeals.
• Develops and designs advising through learning management software, Canvas.
• Compiles and reports student engagement through Canvas.
• Approves and certifies students' programs of study for fulfillment of graduation requirements.
• Advises students on academic, career and personal issues; identifies the education and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to counseling services. Provides students with broad and comprehensive knowledge of university curriculum and course content and assists with decision-making.

35% - Administration and Leadershiip

• Works closely with Director and Assistant Director of Undergraduate Advising to develop office priorities for successfully meeting advising needs of current and prospective BE students.
• Provides direct supervision to Undergraduate Student Advisors who are providing the full range of academic advising to department students and service to department chairs / deans and faculty.
• Monitors and evaluates employee performance of Undergraduate Advisors.
• Recommends employee selection and corrective action if necessary.

25% - Program Management

• Manages administration and planning of orientation sessions for large groups of new students in summer, fall, and winter quarters.
• Coordinates with faculty and campus partners on orientation initiatives.
• Assists with outreach and new student initiatives.

5% - Miscellaneous

• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Advanced knowledge of and experience using advising and counseling techniques.
• Skills in judgment and decision-making, problem solving, project management.
• Abilities in problem identification, reasoning, and ability to develop original ideas to solve problems.
• Organizational and time management skills with the ability to multitask.
• Experience supervising professional staff.
• Strong verbal communication skills.
• Strong written communication skills.
• Effective interpersonal skills with the ability to establish and maintain cooperative working relationships, sufficient to work effectively with a diverse population.
• Ability to work as an effective member of a team.
• Ability to work independently.

PREFERRED QUALIFICATIONS

• Master's degree in related area and / or equivalent experience / training.
• Thorough knowledge of college / school policies, procedures, and requirements.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work a variable schedule.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.