Travel & Purchasing Assistant

Travel & Purchasing Assistant
Job Number
Full/Part Time
Schedule
Salary
31844134 Full Time 8AM - 5PM $56,982 - $81,683
Position Information

The BEES Administrative Unit provides business services for a large and complex operation encompassing extensive teaching, research, and outreach components for the Botanic Gardens, Earth & Planetary Sciences, and Environmental Sciences in the College of Natural and Agricultural Sciences (CNAS). In addition, BEES supports the UCR employees and campus purchases of the USDA Salinity Laboratory and provides conference management support for all units within CNAS. The Purchasing & Travel Assistant will function as the Purchasing Assistant & Travel Coordinator with primary responsibility for Botanic Gardens, Environmental Sciences, and the BEES Administrative Unit. The Assistant is responsible for the procurement of standard items and a wide variety of complex and unique items for wet and dry labs; the submission of a variety of on-campus service requests; and the coordination of equipment repair & maintenance orders. The Assistant is also responsible for making travel arrangements for faculty, students, and department visitors and processing reimbursement requests for both travel and entertainment. The incumbent ensures adequate follow-up on all requests related to purchasing, travel & entertainment, work orders, Accounts Receivable billing, and returns for credit. The successful incumbent will take ownership of assigned duties as demonstrated by independently shepherding transactions to a successful conclusion; will work quickly but accurately; will interact with a very diverse set of customers; and will function as a knowledgeable department resource.

Please be advised that candidates may be required to take a skills assessment as part of the interview process. Additionally, the work location will primarily be on-campus with the possibility of working remotely 1-2 days per week.

The full salary range for the Travel & Purchasing Assistant is $27.29 - $39.12 per hour. However, the expected pay scale for this position is $27.29 - $29.92 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time.  Federal, state, or local government directives may impose additional requirements

Education
Education Requirements
Degree
Requirement
Education and/or experience equivalent to a Bachelor's Degree in a related field, and one (1) year of administrative experience. Required
Licenses
License
Requirement
Valid Driver's License Required
Experience
Experience
Requirement
Minimum of 5 years experience or an equivalent of education and experience Required
Experience working in an institution of higher education. Preferred
Special Conditions
Special Condition
Requirement
Overtime Required
Minimum Requirements

Skill in utilizing a personal computer and office software applications such as Microsoft Excel, Word, and Outlook and demonstrated experience in accessing and retrieving data from on-line applications, purchasing, and financial systems; skill in maintaining accurate records with strict attention to detail.
Ability to research and analyze information to formulate and implement solutions to problems.
Ability to work independently with minimal direction; skill in prioritizing assignments to complete work in a timely, organized, and accurate manner under the pressures of deadlines, interruptions, distractions, and competing priorities and requirements.
Strong interpersonal skills, service orientation, active listening, and effective verbal and written communication skills. Ability to maintain confidentiality.
Experience scheduling complex meeting logistics and travel arrangements with attendees from multiple offices/locations; and experience interpreting, applying, and explaining policies and procedures related to travel, entertainment, general purchasing, and accounting.

Preferred Qualifications

Knowledge of UC and UCR policies and procedures.

Demonstrated knowledge of UC and UCR policies and procedures.

Prior experience using UCR's online applications.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details