Titans After School Program Assistant

Titans After School Program - Program Assistant is responsible for inputting the attendance into City Span for Buena Park School District. This position assists with the annual state attendance report. Titans Program assistant will complete all absent student phone calls for all sites on a daily basis, respectively for each district. This person will also help maintain a file system for all Titans enrolled students and attendance data. Furthermore, this position entails maintaining a file system for all employee records. They will also assist in other program matters as needed.
 
*Please be aware that funding for this position is awarded through a Grant/Contract over a specified period. Employment for this position beyond current Grant/Contract funding is contingent upon continued funding or new Grant/Contract.

• Inputting of weekly attendance data into City Span.
• Proper tracking of all Titans students’ attendance.
• Creating and maintaining file system of all Titans student applications, weekly attendance sheets, and early release forms.
• Conduct daily Titans absent phone calls.
• Communicate with parents, district personnel, and site coordinators in an effective manner.
• Troubleshoot any issues with data entry of attendance and student enrollment on City Span.
• Review and edit all written material in English and Spanish including but not limited to permission slips and Site newsletters.
• Maintain file system for documents used by the program and update documents when needed.
• Maintain and update Titans bulletin board throughout the year.
• Communicate effectively with Program Coordinator/Program Director regarding all matters that pertain to Titans and attendance data.
• Maintain office inventory of supplies and materials.
• Collaborate with other members of the CICE team.
• Assist the Program Director/Program Coordinator with back-office work and duties.
• Process the P-card of Program Director/Program Coordinator.
• Ability to communicate with potential candidates regarding the pre-employment process.
• Aids Program Coordinator/Program Director in communicating with HR regarding the opening and closing of job positions on NeoGov.
• Orders supplies for Titans Sites.
• Able to efficiently send snack reports to the district.
• Conducts orientation with volunteers.
• Other duties as assigned.

• Ability to coordinate the curriculum and binder containing pertinent information of sites.
• Excellent verbal and written communication skills.
• Highly organized with exceptional interpersonal and partnering relationship skills.
• Enthusiastic and highly motivated.
• Excellent time management skills.
• Must be able to maintain professionalism at all times, especially through phone calls and emails.
• Able to work in a self-monitored atmosphere.
• Proficient in Microsoft Office (i.e. Word, Excel) and Google Drive (i.e. Docs, Sheets).
• Must be flexible, team oriented, child focused, and wanting to make a difference in children’s lives.

PHYSICAL DEMANDS:
 Prolonged sitting in front of computer. Walking, talking, hearing, pulling, bending, may carry 10-15 pounds of objects/materials, not exposed to extreme noise level, use hands to handle or feel, reach with hands or arms, stoop, kneel, taste or smell.
 
BENEFITS: 
Health, dental, vision, life/AD&D, health care flex plan, LTD, vacation, sick leave, holiday, credit union, tuition reimbursement and retirement plan. All benefits will be administered according to policies and/or procedures. 
 
APPLICATION PROCEDURE:
CSU Fullerton, Auxiliary Services Corporation (ASC) is committed with Diversity, Equity, and Inclusion (DEI) practice.  This means hiring diverse talent and ensuring employees understand and respect differences around us. ASC is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
 
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117. 
 
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position. 
 
Note: CSUF/ASC follows the direction of the CSU Policy related to COVID-19 vaccination. See FAQ Vaccines for more information.