Temporary Personnel Operations Manager

Temporary Employment Program

Temporary Employment

77704BR

Job Summary

• Reporting to the Cardiology Division Manager, the incumbent uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer Human Resources-related and other operations within a large division.
• Administers searches spanning the spectrum from Faculty to Non-Faculty Academic to Postdoc to Staff. Manages the hiring, transfers, promotions, salary actions, terminations, performance management and budget recommendations related to paid and without-salary personnel (non-faculty academics, postdocs, staff, etc) in the Division who directly report to a faculty member.
• Provides project management to the Associate Chief of Faculty Experience for Cardiology in promoting faculty development and wellbeing through strategies aimed at preventing physician burnout, improving faculty morale, supporting faculty professional development and advancement, and promoting equity.
• Executes special or continuous research and data analysis responsibilities. Applies strong organizational and problem-solving skills and established organization policies, procedures and programs to assist the faculty and Division in conducting project evaluations as needed; includes setting up on-line surveys, gathering and summarizing quantitative and qualitative data; and recommending changes to enhance the success of a project. Assists with program planning and collaboration with project staff.
• Provides input into project work plans and project schedules. Participates in project meetings and leads discussion on relevant project topics. Disseminates project decisions and provides project reports and updates to faculty and division. Utilizes web tools such as dashboards to reflect project progress.
• Participates in the creation, maintenance and reporting of operational processes, human resources and space planning.
• Participates in the development and monitoring of policies and procedures for departmental operations.
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Performs shortand long-term planning for the organization.

The final salary and offer components are subject to additional approvals based on UC policy.

The hourly compensation range for this role is $36.25 - $56.56  An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Solid knowledge of common University-specific computer application programs, including Word, Excel, Adobe Acrobat, PowerPoint, and Advance
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Solid organizational and customer service skills to effectively manage multiple priorities
• Five to seven years’ experience in academic administrative support and/or executive level support supporting multiple FTE
• Demonstrated project management and Interpersonal skills to effectively “manage up” to keep faculty/PI-dependent steps moving steadily ahead
• Solid skills to quickly evaluate complex issues and identify resolution

Preferred Qualifications

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for personnel management.
• Thorough knowledge human resources policies and procedures for staff and academic employees
• UCSF Cardiology Division experience
• Experience with HR from the division/department perspective
• Working knowledge AP Recruit

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Temporary Employment

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Temporary Employment

Appointment End Date

28-Oct-2024

Location

Parnassus Heights (SF)

Additional Shift Details

8am-5pm, Monday through Friday