Temporary Office Specialist 2: Tribal Roundtable Coordinator

Oregon State University, United States

Updated: 23 days ago
Location: Corvallis, OREGON
Deadline: 30 May 2024

Position Details
Position Information


Department Forest Ecosyst & Society (FOR)
Classification Title Temp Office Specialist 2
Job Title Temporary Office Specialist 2: Tribal Roundtable Coordinator
Appointment Type Temporary Staff
Job Location Corvallis
Benefits Eligible Not benefits eligible
Remote or Hybrid option?
Employment Category Temporary
Job Summary
This recruitment will be used to fill one full-time Temporary Office Specialist 2 position for the Department of Forest Ecosystems and Society at Oregon State University (OSU).
This position exists to support the project PI and the project manager on the Tribal Round Table Project with logistics and facilitation.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
70% Project Coordination
Assists with scheduling meetings and room reservations and all project logistics; may include coordinating catering, purchasing guest parking permits, and arranging other meeting materials, helping make room reservations, helping assemble Tribal Roundtable materials for participants, taking notes at Tribal Roundtables, and tracking performance/participation metrics. Drives to and attends meetings with project partners such as Tribal Nation staff and FS managers.
10% Reporting
Help prepare reports and compile notes from Roundtables and with technical reports.
20% DEI Coordination
Contribute to the implementation of diversity, equity and inclusion strategies in the department and college. Contribute to creating a respectful environment for Tribal engagement that includes respect for Tribal sovereignty and adherence to cultural humility.
What We Require

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
What You Will Need
  • Demonstrated ability to maintain professionalism in a fast-paced environment, coordinating multiple tasks, and shifting priorities with constant interruptions.
  • Demonstrated interpersonal communication skills to effectively represent the project and the Indigenous Natural Resource Office to support Tribal partners and federal agency partners, and workers and participants in Tribal Roundtables.
  • Experience working with complex teams of people, helping coordinate and support their activities at offsite locations (e.g., away from OSU).
  • Exceptional organizational skills and the ability to pay attention to detail; strong oral and written communication skills; problem solving, flexibility and the ability to work independently.
  • Demonstrated ability to work effectively in a team setting, as well as independently.
  • Demonstrated ability and experience working with confidential or sensitive information.
  • Experience and demonstrated competency in the use of Microsoft Suite and excellent computer skills including experience with spreadsheets, databases, and Outlook.
  • Ability to help write reports and track project metrics (e.g., participant metrics).
  • Demonstrable commitment to promoting and enhancing diversity.


This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
  • BS in policy, environmental studies or natural resources.
  • Intercultural experience, working with Tribal Nations and partners.
Working Conditions / Work Schedule
The incumbent works in a traditional office setting during regular hours M-F, 8-5; however, this position requires the ability to travel to Tribal Roundtables sites and spend one week per month at the ecoregional locations of these meetings, including evening and/or weekend work and some outdoor activities. The ability to lift up to 35 pounds consisting of boxes, office furniture or equipment, office supplies, parcels, and/or event supplies is required.
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $17.24
Max Salary $25.24
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/154776

Posting Detail Information


Posting Number P04821CT
Number of Vacancies 1
Anticipated Appointment Begin Date 06/01/2024
Anticipated Appointment End Date 09/15/2024
Posting Date 05/23/2024
Full Consideration Date
Closing Date 05/30/2024
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Cristina Eisenberg
[email protected]
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .

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