Temporary-Event & Engagement Assistant

Colorado State University, United States

Updated: 22 days ago

Location: Fort Collins, COLORADO

Deadline: 18 May 2024

Posting Details
Position Information

Classification Title	Temporary Hourly
Employment Category	Temporary
Is this an Hourly position?	Yes
Work Hours/Week	0-40
Overtime Eligible?	Yes
Position Location	Fort Collins, CO 80523
Does this position qualify for hybrid or remote work?	No
Description of Work Unit	Who We Are Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement. Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule. The CSU Alumni Association facilitates meaningful relationships between its 258,000 living alumni and the University. Using a combination of proven alumni engagement strategies and new, innovative approaches, the Alumni Association strives to celebrate the success of our alumni, build an emotional connection back to the CSU, and help alumni to identify connections that are meaningful to them. In addition, the Association also utilizes the Iris & Michael Smith Alumni Center to serve as a place of pride and home base for alumni when they return to campus as well as a gathering space for alumni and student programs and events.
Search Contact Email	[email protected]
Position Summary	The Event & Engagement Assistant will serve in a position that supports the CSU Alumni Association Engagement Team by completing administrative tasks, event preparation, event set-up and teardown, at-event support, guest services, and other duties as needed to create and execute successful programs and events. In addition to the aforementioned duties, this position will also serve as an event lead for predetermined events and will lead the entire event planning and execution processes. This position will deliver superior customer service for alumni, guests, students, and friends of the University at all times. This position will work with various campus and community partners and CSUAA professional staff on a daily basis.
Position Minimum Qualifications	Must have previous experience working with Alumni Relations or similar work. Must have previous working experience with CSU, including full time or internship experience. Must be willing to start during Summer 2024 Proficient in Microsoft Office. Be able to lift and/or move up to 30 pounds of event materials at one time (ex. signs, tables, banners, etc.). Upholds CSU Principles of Community and UA’s mission for Inclusive Excellence by contributing to and providing an inclusive and respectful experience for colleagues and external audiences.
Preferred Qualifications	Event planning and execution experience. Knowledge and familiarity with University Advancement and the Alumni Association. Experience in a customer service and/or event-planning role. Knowledge of the Colorado State University campus and the surrounding Fort Collins area. Demonstrates CSU pride. Proven organizational skills, ability to manage multiple tasks and meet deadlines. Ability to communicate clearly and concisely

Posting Details

Working Title	Temporary-Event & Engagement Assistant
Posting Number	202400333T
Department	Vice Pres for University Advancement Office
Salary Range	$14.42-$17.50/hour
Employee Benefits	Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here . For the total value of CSU benefits in addition to wages, use our compensation calculator . Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in !
Close Date	05/18/2024
Special Instructions to Applicants	References will not be contacted without prior notification to applicant. Please submit your resume here on the CSU Job website.
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Diversity Statement	Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Job Duties

Job Duty Category	Event Planning
Duty/Responsibility	Assist event leads with pre-event preparations (i.e. supply inventory, name badge creation, etc.) Manage event registrations and rosters; maintain confidentiality. Serve as Event Lead or Co-Event Lead for predetermined events; planning and overseeing the full event process. Aide the Engagement Team in various projects, tasks, and initiatives related to events and programs offered to CSU alumni & guests.
Percentage Of Time	20%

Job Duty Category	Event Staffing
Duty/Responsibility	Work 2-5 events per month (i.e. virtual events, Alumni Night Outs, on-campus events, etc) Assist with at-event services/tasks and act as a at-event support staff for events and programs.
Percentage Of Time	40%

Job Duty Category	Administrative Tasks
Duty/Responsibility	Assist with as-needed front desk coverage at the Smith Alumni Center front desk Act as an ambassador to alumni and guests of the University and CSUAA.
Percentage Of Time	40%

References

Minimum References Required	0
Maximum References Required	0

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