Updated: about 5 hours ago
Location: Montevallo, ALABAMA
Job Type: FullTime
Deadline: ;
Posting Details
Position Information
| Posting Number | S1500646 |
|---|---|
| Job Title | Teacher Education Program Assistant |
| Position Number | O01120 |
| Division | Academic Affairs/Provost - ACA |
| Department | Teacher Education Services Department |
| FLSA | Non-Exempt |
| Salary Grade | 110 |
| Salary Classification | Classified |
| Annual Salary Range | |
| Hourly Salary Range | $13.51 - $18.01 |
| Employment Status | Full Time 12 Mos Regular |
| General Description | The purpose of this position serves to coordinate between Teacher Education Services, the Field & Clinical Placement office, and the Teaching, Leadership, and Technology department. This position assists the Field & Clinical Placement office with student interns, cooperating teachers, and supervisors while also assisting TLT with instructional leadership residency. This position assists the Director of TES with TEP applicants and teacher certification and serves as the office manager for TES. |
| Essential Job Duties | 1. Serve as program coordinator for the Office of Teacher Education Services. Respond to telephone calls, emails, students, faculty, staff, and visitors by providing Teacher Education Program and certification information. 2. Serve as office manager for the Office of Teacher Education Services by overseeing the effectiveness and efficiency of day-to-day operations. 3. Budget and order Teacher Education Services office supplies, travel forms, and other Requests for Payment forms. 4. Update TES deadlines and communicate with Provost, Dean’s Office, and Calendar Office. 5. Process TEP applications, run Argos reports, and prepare other paperwork as needed for admission to the Teacher Education Program. Prepare letters/emails to students with any remaining requirements for TEP admission and prepare letters/emails upon admission to TEP. Update Banner codes and “Comments” for transcripts. 6. Open, organize, and maintain retention of student files through certification for advanced program files. 7. Receive and process Residency applications and maintain retention of student files through certification. 8. Receive and process Internship applications, run Agos reports, and collaborate with the Field Placement Coordinator and Director to ensure requirements are met for internship. Prepare letters/emails to students with any remaining requirements for internship. Prepare letters/emails for internship approval. 9. Prepare Intern Placement letters, Cooperating Teacher letters, and CT Agreements. 10. Budget, purchase, and prepare swag gifts for CT’s and Supervisors. 11. Assist Field Placement Coordinator and edTPA Coordinator with Intern Orientations and Kick-Off. 12. Coordinate Supervisor luncheon. 13. Ensure all CT Agreements have been received and recorded for TES data archival purposes, submission of CT Agreement (contract) with AP/Contracts Department, and preparation of the CT Dean’s Report. 14. Oversee edTPA accessory check-outs and conduct annual inventory of equipment in keeping with university requirements. 15. Assist edTPA Coordinator with seminars and TCert checks. 16. Coordinate and host Certification Workshops for all programs. Maintain certification check sheets for submission of all certification paperwork, including passing of edTPA, Praxis scores, surveys, and reconciling with graduation reports. 17. Process applications for state certification for students seeking initial and advanced certificates, certification renewal, and reciprocity certificates. Oversee and proof all certification application packets, prepare all other necessary forms to be included with packet, input “Comments” for official transcripts, communicate with Registrar’s Office re GPA’s and request official transcripts, and communication with the State Department regarding submission. Supervise student workers with making copies and finalizing the organization of all certification packets. 18. Prepare Verification of Degree emails for students post-graduation. 19. Monitor all students who are ineligible for recommendation for certification. Send a five (5) year letter regarding certification lapse for initial and/or advanced certs who have not completed all requirements to be recommended for certification. 20. Provide and compile data regularly and as requested by the Director of Teacher Education Services and the Dean for NCATE, Title II, the AL State Department of Education, and institutional reporting purposes. 21. Process, prepare, and report CT payroll and stipends. 22. Advertise, receive, and process TES Scholarship applications. 23. Coordinate and take minutes for TES Quarterly and Unit Planning meetings. 24. Reconcile and monitor the Teacher Education Services budget quarterly. 25. Scan and index TES completer/closed files for archival purposes. Input Banner codes for all closed files. 26. Hire, train, schedule, and supervise student workers. 27. Post updated information and documents to the Teacher Education Services webpage. 28. Generate reports for CEHD (CT Dean’s Report) and the Registrar’s Office (Current Students Admitted to TEP each semester). 29. Update the Program Coordinator manual yearly. |
| Additional Duties | Assist the Director in completing Interim Emergency Certificate (IEC) paperwork for students employed as teachers. Prepare verification of degree statements for students, as requested. Assist the Director with editing and revising the Teacher Education Program and Internship Handbooks, forms, and letters. Access the state database (T-CERT Portal) as needed to provide certification information. Serve as Notary Public for the College of Education. |
| Knowledge, Skills and Abilities | Knowledge of basic office policies and procedures; Knowledge of college operations, services and policies; Basic customer service skills; Skill and high accuracy in data entry and data processing; Ability to communicate effectively orally and in writing; Ability to solve problems; Ability to assist with student issues related to TEP; Knowledge of basic accounting and mathematical skills; Knowledge and skill of computer software programs to include Access, Excel, Word, Banner, Argos, FileMaker Pro, Publisher, FrontPage, PowerPoint; Ability to exercise discretion and independent judgment; Ability to maintain confidentiality related to student records and data. |
| Education and Experience | The educational requirement for this position is: Bachelor’s degree Education substituted for experience? Yes This position requires: 3 years of related experience. Experience substituted for education? Yes |
| Licenses, Certification or Registrations | Certifications, licenses, professional designations, or other qualifications required for this position include: Fingerprint/background clearance Notary Public |
| Environmental Working Conditions | Indoor |
| Travel Requirements | None |
| Number of Vacancies | 1 |
| Desired Start Date | |
| Physical Requirements | The physical activities required for this position involve: Standing: Under 1/3 of the time; walking: Under 1/3 of the time; sitting: Up to 2/3 of the time; using hands: Over 2/3 of the time; reaching with hands and arms: Under 1/3 of the time; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Up to 2/3 of the time. This position requires lifting: Up to 10 pounds: Under 1/3 of the time. This position has the following special vision requirements: The worker is required to have close visual acuity to perform an activity such as: viewing a computer terminal; extensive reading; and/or analyzing data and figures. |
| Open Date | 05/13/2024 |
| Close Date | |
| Open Until Filled | Yes |
| Special Instructions to Applicants | |
| Additional Statement | The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants. |
| Diversity Statement | In keeping with the charge of the President’s Diversity Task Force, which is “…to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment,” UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity. |
| EEO Statement | UM is an AA/EO/Veterans/Disability Institution |
| Quick Link | https://jobs.montevallo.edu/postings/9127 |