Subcontract Associate

Temporary Employment Program

Temporary Employment

77370BR

Job Summary

This opportunity is fully remote, but flexibility to work occasionally on-site at Mission Bay if preferred.

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services.  The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.

Under general supervision, the Contracts Associate is responsible for review of grants and agreements in compliance with policies and procedures, as well as other contracts which may be assigned by the team manager.  The Associate may support senior contract and grant specialists with the preparation, drafting, and negotiation of agreements; perform special projects assigned by the manager such as data reporting and analysis; and will assist Contract Officers with development, compilation, and submission of contract proposals for research and public service activities in compliance with institutional and research sponsor policies. The Contract Associate may coordinate with senior contract and grant specialists on complex agreements and get input from faculty, clinicians, and campus administrative offices.  The Associate will be responsible for reviewing agreements for compliance with policy, internal guidance, and completing all assignments in a timely and professional manner. The Associate analyzes problems, gathers data and information, recommends solutions, and completes and approves transactions for signature by manager or other authorized institutional official.  The incumbent will provide cross-coverage to other Associates as needed for vacancies/absences and during high volume periods.

Key Responsibilities:

• Intake and complete preliminary compliance review for incoming transactions.
• Complete certain agreement transactions as assigned.
• Work with other analysts in preparing and negotiating standard transactions as assigned by the Manager and senior contract and grant officers, utilizing OSR templates and resources.
• Assist with reporting and analysis processes, including:
  • FFATA reporting process including entry, submission, and review of FFATA reports as required for subawards and procurements issued under federal grants, contract, and cooperative agreements.
  • Assist with managing risk analysis process including documentation of annual risk assessments of federal subrecipients in support of the central risk assessment committee (RAC Committee).
  • Reports on contracting activity as requested.
• Provide advice regarding sponsored projects administration to department administrators and PI.
• Interact with collaborators and campus personnel at all levels in a concise and professional manner.
• Support other unit activities including:
  • Assist in support of audit and special projects as directed by senior staff.
  • Work with other analysts in negotiation of terms and conditions of agreements from various sponsors.
  • Establish and maintain mandated recordkeeping in compliance with institutional and sponsor policies.

The hourly compensation range for this role is $30.00. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: UCSF Compensation and Benefits

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Ability to manage a high volume of transactions.
• Ability to prioritize and organize work; ability to handle multiple projects and tasks simultaneously.
• Ability to perform moderately complex data analysis or customized reporting.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Ability to coordinate effectively with various levels of stakeholders.
• Ability to maintain current knowledge of compliance regulations in relevant areas of research administration.
• One (1) or more year(s) of related work experience.

Preferred Qualifications

• Juris Doctor degree.
• Knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Previous experience working with research grants and contracts.
• Demonstrated knowledge of generally accepted accounting, fiscal, or reporting principles.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004486 RSCH ADM 2 CX

Job Category

Administrative Support, Financial, Professional (Non-Clinical), Research and Scientific, Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Appointment End Date

17-Feb-2025

Location

Mission Bay (SF), Remote / Telecommute