Subcontract Associate

Details

Posted: 23-Mar-24

Location: San Francisco, California

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 77370BR

This opportunity is fully remote, but flexibility to work occasionally on-site at Mission Bay if preferred.
The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.
Under general supervision, the Contracts Associate is responsible for review of grants and agreements in compliance with policies and procedures, as well as other contracts which may be assigned by the team manager. The Associate may support senior contract and grant specialists with the preparation, drafting, and negotiation of agreements; perform special projects assigned by the manager such as data reporting and analysis; and will assist Contract Officers with development, compilation, and submission of contract proposals for research and public service activities in compliance with institutional and research sponsor policies. The Contract Associate may coordinate with senior contract and grant specialists on complex agreements and get input from faculty, clinicians, and campus administrative offices. The Associate will be responsible for reviewing agreements for compliance with policy, internal guidance, and completing all assignments in a timely and professional manner. The Associate analyzes problems, gathers data and information, recommends solutions, and completes and approves transactions for signature by manager or other authorized institutional official. The incumbent will provide cross-coverage to other Associates as needed for vacancies/absences and during high volume periods.
Key Responsibilities:

• Intake and complete preliminary compliance review for incoming transactions.
• Complete certain agreement transactions as assigned.
• Work with other analysts in preparing and negotiating standard transactions as assigned by the Manager and senior contract and grant officers, utilizing OSR templates and resources.
• Assist with reporting and analysis processes, including:
  • FFATA reporting process including entry, submission, and review of FFATA reports as required for subawards and procurements issued under federal grants, contract, and cooperative agreements.
  • Assist with managing risk analysis process including documentation of annual risk assessments of federal subrecipients in support of the central risk assessment committee (RAC Committee).
  • Reports on contracting activity as requested.
• Provide advice regarding sponsored projects administration to department administrators and PI.
• Interact with collaborators and campus personnel at all levels in a concise and professional manner.
• Support other unit activities including:
  • Assist in support of audit and special projects as directed by senior staff.
  • Work with other analysts in negotiation of terms and conditions of agreements from various sponsors.
  • Establish and maintain mandated recordkeeping in compliance with institutional and sponsor policies.

The hourly compensation range for this role is $23.95 - 42.38. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: UCSF Compensation and Benefits