Student Services and Events Coordinator

8536BR

Institute of Health Sciences and Technology

CHST Dean's Office

Job Summary

The College of Health Sciences and Technology (CHST) seeks a collaborative and creative individual to design and execute engaging events and communications for current and prospective CHST students.

As a key member of the Student Services team, this position supports CHST students, advisors, and the Assistant Dean for Advising and Student Success. This position will take the lead on logistics, promotion and decision-making to maximize attendance and brand impression at college-wide events as well as all aspects of CHST representation at university-wide events. Event coordination, management, and communication with CHST faculty and staff is a primary responsibility.

This individual works independently, and also in partnership with colleagues, to produce effective marketing materials that drive college initiatives. Additional responsibilities include the management of the college’s digital display and social media, creating original content, as well as supporting posting requests from faculty, staff, and student orgs. This role hires and supervises 2-3 student employees to support activities.

The position requires a highly-organized, detail-oriented, and collaborative individual with an ability to manage a strong network of relationships. A successful candidate will be positive and energetic, ready to hit the ground running in a professional, team-oriented environment. 

Job Responsibilities

Please Note: This position requires the ability to work extended days, evenings and weekends as needed for events.

• Student Support and Office Operations:
  • Serve as the main point of contact for the Student Services Office. Assist with student inquiries and office operations, including advisor assignments, enrollment of freshmen cohorts, forms processing, and appointment scheduling. Utilizes SIS, MyCourses, and other technology to support these efforts. Monitor advising and general college email accounts.
• Events Management – Recruitment Events:
  • Plan and execute CHST participation at RIT Admissions recruitment events including open houses and virtual events. Collaborate with the CHST leadership to create and execute programming that will encourage applications and enrollment.
• Events Management – Coordinate New & Transfer Student Orientation events:
  • Serve as College Rep for Orientation Committee.
• Events Management – Coordinate Brick City Weekend events:
  • Serve as College Rep to the Brick City Weekend Coordinating Committee
• Strategic Communications & Marketing:
  • Create, edit, and manage all event communications going out from the CHST Student Services Office. Produce and/or assist with creation of high-quality recruitment and marketing materials (brochures, posters, emails, social media, etc.) for college-wide strategic initiatives and events.
  • Utilize marketing strategies in preparing communications such as establishing CTAs, effective subject lines, and engaging copy. Track engagement metrics to identify improvements for the future.
• Digital Display & Social Media:
  • Create and push content as requested using Canva and other graphic design programs. Oversee student worker creation/assistance with flyers. Monitor/handle event submissions requests from student orgs and college constituents. Post college flyers and remove outdated flyers within Signage Manager program. Post university flyers which come in Mar/Com's weekly package. Monitor/handle event submissions requests from student orgs and college constituents.
• Academic Actions and Dean’s List Notifications:
  • Assist with coordination of the academic action process and Dean’s List notifications each term.
• Oversee Student Employees:
  • Advertise open positions. Interview, train, and supervise student employees in support of office activities. Oversee and direct their work. Sign off on Kronos timecards, create schedules and approve time off requests.

Required Qualifications

• 2-3 years of event planning or marketing experience, or related field
• Experience planning and/or executing successful events
• Experience working with diverse stakeholders and partners
• Strive to maximize event attendance and brand impression while ensuring the best experiences for key stakeholders.
• Demonstrated ability to communicate clearly and concisely in a timely manner.
• Must be organized, reliable, thorough, and creative with a positive attitude.
• Ability to initiate and lead projects in new, strategic directions.
• Ability to problem solve, remain calm under pressure, and adjust plans quickly.
• Ability to work and make decisions independently.
• Willingness to work respectfully and collaboratively with colleagues and stakeholder groups.
• Experience using technology to support key job requirements (i.e., Google Suite, Adobe Suite, Microsoft Office).
• Must be able to manage multiple priorities and stakeholder needs at once.
• Must be able to work occasional nights and weekends throughout the academic year.

Preferred Qualifications

• Experience with a graphic design tool such as InDesign or Canva

Required Minimum Education Level

Associates or Equivalent Experience

Work Location

Henrietta Campus — 100%

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume, List of References

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

RIT’s College of Health Sciences and Technology is poised to transform the quality, safety, and affordability of health care. By combining technology and medicine, the college seeks to educate 21st-century healthcare professionals, develop new patient-focused programs and systems, effectively assess community needs, and develop and apply innovative healthcare delivery practice. The College of Health Sciences and Technology will build on a foundation of liberal arts and basic sciences. Students will gain advanced knowledge in theoretical science and practical applications in experiential learning environments. These experiences will prepare students to serve humanity as practitioners, scientists, and leaders through their contribution to, and the provision of, high-quality patient care, healthcare service, and/or applied translational biomedical research.

Envisioned as an opportunity to develop new approaches to better enable and prepare healthcare practitioners to take advantage of the future of technology embedded care and support, the College of Health Sciences and Technology consists of 3 academic units: the Department of Clinical Health Professions, the Department of Medical Sciences, Health and Management, and the Wegmans School of Health and Nutrition and offers BS degrees in Biomedical Sciences, Diagnostic Medical Sonography, Exercise Science, Nutritional Sciences, and Physician Assistant (BS/MS) and graduate degrees in Dietetics and Nutrition (MS), Health Systems Management (MS), Health and Well-Being Management (MS), Medical Illustration (MFA) and a PhD internship program in Clinical Psychology. Rochester Institute of Technology has an affiliation with Rochester Regional Health.  The program director will be the liaison with Rochester Regional Health to manage the program and for collaborations in teaching, research, and clinical practice.

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.