Student Organization Assistant

Posting Details
Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33943
Job Number	SE31424

Position Information

Department or Unit Name	SE - Student Organizations
Position Headcount	2
Position Title	Student Organization Assistant
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00-$16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Sydney Nomura
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx )

Desired Start Date	08/12/2024
Projected End Date	05/25/2025
Average number of hours per week	Up to 10 Hrs

Position Summary Information

Job Description Summary	In support of the Student Affairs Learning Outcomes, Student Organizations assists recognized student-led organizations in their efforts to engage students in a variety of activities based in several categories including: Academic and Professional; Civic Engagement; Diversity and Cultural; Honor Societies; Leisure and Special Interest; Performance and Arts; Recreational, Fitness, and Wellness; and Religious and Spiritual. Along with professional staff and in collaboration with the entire Student Organizations team, the Student Organization Assistants are responsible for supporting organizations within a specified category and facilitating the quality, frequency, and sustainability of student-led organizations. All Student Organization Assistants are members of the Department of Student Engagement and the Division of Student Affairs.
Responsibilities	· Assist 15-50 clubs within a specified category, addressing needs specific to their club’s purpose and structure · Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence · Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed) · Prepare agendas for and facilitate President’s Meetings once a month · Promote the use of and oversee Engage portals, ensuring that organizations have an updated profile · Maintain an accurate and updated record of club/organization status and contact information · Assist clubs within a specified category in re-recognition process each semester · Check and process Engage forms as needed · Advise and support clubs and organizations in planning events · Assist student organizations in upholding all University policies regarding event planning · Check 25Live and approve or deny student organization room scheduling requests within a specified category · Assist with planning and implementing the Student Involvement Fair in Fall and Spring semesters · Advise and support clubs and organizations in recruiting members · Assist in coordination of any student organization award/recognition efforts · Act as primary liaison between Department of Student Engagement and student organizations · Assist in Department of Student Engagement department-wide events Assist in other duties as assigned
Required Qualifications	Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications	· Experience as an executive leader of a campus club or organization · Prior experience planning, coordinating, and executing logistics of a program or event · Knowledge of or experience with campus policies and procedures · Effectiveness in establishing rapport with student organization members and executive leaders · Ability to work with frequent interruptions · Ability to access basement storage facility
Special Instructions to Applicants	SOAs will be paid $16.00/hour. The SOA will work approximately 8-12 hours per week.

Budget Information

Is Federal work-study required?	Yes