Student Data System Assistant

Posting Details
Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33745
Job Number	SE25824

Position Information

Department or Unit Name	Advancement Systems
Position Headcount	1
Position Title	Student Data System Assistant
Academic Year	Academic Year 2023-24
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Jami McCoy
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx )

Desired Start Date	04/08/2024
Projected End Date	08/25/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Working under the University Advancement Data Systems Team and reporting to University Advancement Manager of Gift and Constituent Records, the Data Systems Assistant will be responsible for data entry and updating of alumni, donor, and constituent records as well as record maintenance, system auditing and clean-up.
Responsibilities	Enter constituent data for all individuals and organizations, including address updates, constituent demographics, and relationship links between records. Maintain constituent category (affinity), student and alumni participation,event attendance, affiliation and mail exclusion codes. Enter returned mail address corrections or other such change of address notification. Work with Gift and Constituent Records Specialist to extract transaction data from the database for record audit purposes. Maintain Data Update Inbox and Affinaquest Cases. Assist in sending out gift receipts and other system-generated mailings. Contribute to identification and resolution of duplicate constituent records as encountered or assigned. General office tasks, such as copying and completing on-campus errands as assigned.
Required Qualifications	Strong attention to detail, accuracy, and dependability. Knowledge of Microsoft Excel, and general computer skills. Ability to think analytically and quickly learn new software. Ability to follow specific instructions and work independently when necessary. Capacity to accept constructive criticism and apply newly acquired skills to assigned tasks. Ability to manage multiple projects simultaneously while maintaining deadlines. Ability to handle confidential information appropriately while adhering to the University confidentiality policy. Strong interpersonal and communication skills; demonstrated ability to cooperate in a team-focused environment. Excellent written and verbal communication skills.
Desired Qualifications	Data Entry or record keeping experience a plus
Special Instructions to Applicants

Budget Information

Is Federal work-study required?	Yes
Contact Email for Who Entered This Posting
Timecard Approver	Jami McCoy
Timecard Approver Phone	714-997-6526
Timecard Approver Email	[email protected]
Timecard Approver ID	1459118
Timecard Approver PSN	0324
Fund - Dept - Program - Project	100-2183-21850
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00001734
PSN without FWS	00001384
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 3/18/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	03/18/2024
Close Date	04/22/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next few weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No