Student Assistant for Admissions Processing (23/24)

University of the Incarnate Word, United States

Updated: 1 day ago
Location: San Antonio, TEXAS
Job Type: PartTime
Deadline: ;

Position Details
Position Information


Position Title Student Assistant for Admissions Processing (23/24)
Academic Year 2023-2024
UIW Mission
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion.
Position Summary
The Student Assistant for Admissions Processing assists the processing specialists with all tasks, processes, and documents received as part of a student application. This position reports to the Assistant Director of Data Operations and CRM Management.
This is a student position open to current UIW students who may be hired through the Federal Work-Study Program or student employment.
Essential Functions
  • Works in a fast paced, high-profile environment.
  • Utilizes appropriate university databases to research student records.
  • Indexes documents using university BDM system.
  • Maintains confidentiality of student information and records.
  • Provides excellent customer service to prospective students, their families, and the university community.
  • Assists with opening and sorting incoming mail.
  • Inputs incoming and outgoing mail in Admissions mail log.
  • Assists with mail pick up and delivery between the Admissions office, UIW post office, and other campus offices.
  • Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
  • Assists with facilitation of check-in for various admissions events.
  • Performs other duties as assigned.

Qualifications


Knowledge Skills and Abilities
  • Attention to detail.
  • Moderate level of data entry speed and accuracy.
  • Excellent interpersonal skills.
  • Self-motivated with proper behavioral etiquette.
  • Proficient in Microsoft Office 365 and OneDrive.
  • Basic computer and office equipment skills.
  • Ability to work well with others.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Strong verbal communication skills.
  • Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
  • Ability to follow instructions and take direction.
  • Ability to adhere to office dress code/uniform expectations.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Current UIW student enrolled in at least half-time during the fall or spring semester.
Required Work Experience
N/A.
Preferred Qualifications
N/A.
Required Certifications, Licenses or Registrations
N/A.
Work Hours
  • Flexible shifts between the hours of 8am-5pm.
  • Must be able to work flexible schedules during evenings and weekends when needed.
  • Must be able to work Spring Break, some student holidays and Summer Sessions.
Physical Demands
  • Ability to regularly lift, push, and pull up to 20 lbs of recruiting materials.
  • Ability to move about and actively engage with others during event preparation, execution of event, and post-event activities.
  • Ability to sit for long periods of time.

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