Student Affairs Assistant

Updated: Feb 29, 2024
Location: Irvine-Campus
Job Type:
Department: ICS/Student Affairs/UG

Job Opening ID: 65652
Reports To: Director of Student Affairs
Working Title: Student Affairs Assistant
Department: ICS/Student Affairs/UG
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career

 

Position Summary:
 
Under the supervision of the Director of the Donald Bren School of Information and Computer Sciences (ICS) Undergraduate Student Affairs Office (USAO), this position is responsible for the full range of administrative functions for the USAO. These functions include greeting visitors, general advising, appointment scheduling, office reception, purchasing supplies, conference room management, student work-study coordination, and equipment maintenance. Manages the Associate Dean’s USAO meetings and calendar. Provides general support to the Director, Assistant Directors, and office staff, and the overall operations of the Undergraduate Student Affairs Office. Acts as USAO liaison to ICS units and departments, and campus resources. This is a full-time on site position.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 
The expected pay range for this recruitment is $27.34 - $27.34 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 - $39.18 (Hourly Rate).
 
Required:
 

• Demonstrated ability to communicate effectively and professionally with a broad range of individuals including students, faculty, staff administrators, and the general public, via telephone, email, and in-person. 
• Strong organizational skills to prioritize workload and meet deadlines. 
• Ability to multi-task, work under pressure, and maintain exceptional customer service with frequent interruptions.
• Judgment and decision-making skills to refer higher level advising issues to counselors or Director in a timely manner. 
• Skill to perform a variety of administrative projects, including planning meetings and coordinating events. 
• Ability to work evenings and weekends for special events.
   

Preferred:

• Bachelor's degree or equivalent experience in student affairs.
• Working knowledge of University accounting policies and procedures as they relate to PAL Card purchasing, UCI Corporate Card, and KFS. 
• Experience with using Kuali Financial System (KFS). 
• Knowledge and understanding of the philosophy and curriculum of the Bren School of Information and Computer Sciences. 
• Knowledge of ICS and UCI admission requirements. 
• Knowledge of UC and UCI policies, UCI Catalogue, Academic Senate Rules and Regulations, Federal Family Educational Rights and Privacy Act of 1974, and California Information Practices Act of 1977. Bachelor's degree or equivalent experience in student affairs.

 
Department Website:
 
 
ics.uci.edu 
 
 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

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