Student Accounts Specialist, Helena College

Application instructions are located at the bottom of the page.  Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College.  Do not apply through Indeed.com or use easy apply through Indeed.com*.

Helena College University of Montana a comprehensive two-year college, provides access to and support of high quality lifelong educational opportunities for our diverse community. Helena College is seeking qualified applicants who wish to become part of a dynamic and creative team for a full-time position as a Students Accounts Specialist.

The Business Office mission is to provide financial services responsive to the needs of students, faculty, staff, and community while maintaining the highest level of integrity over the assets and financial records.

This position reports directly to the Executive Director of Fiscal Services.

·         Analyze monthly department budgeting and accounting reports to maintain expenditure controls.

·         Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation.

·         Using independent judgement and decision making, performs technical/professional accounting work for the major fund groups used by the University;

·         Independently manages and runs student disbursement, prepares student refunds and reconciliations of Pell and Direct Loans.

·         Bill third party agencies monthly for student accounts activity.

·         Reconcile, track, report, and collect on outstanding debt.

·         Prepares and balances accounting activity.

·         Maintains and reconciles accounting records for internal/external audit purposes and resolves any discrepancies.

·         Performs various accounts receivable functions, including creating, reviewing and coding invoices, entering payments, and balancing financial transactions.

     Accurately prepares, analyzes, and verifies various accounting entries. Assists with other accounting responsibilities as needed.

·         Assist in the preparation of various financial reports, perform daily, monthly, quarterly and yearly reconciliation of subsidiary and state  ledgers to the University’s general ledger.

·         Analyze data to determine and recommend bad debt adjustments.

·         Prepare monthly and yearly accounting journals,

·         Prepare various tax reports.

·         Assists in the budget process, procurements, budgets, fixed assets fee schedules and special projects as requested.

·         Ability to maintain strict confidentiality and work on projects independently and to consistently exercise initiative.

·         Maintain University Finance policies for federal and state policy updates.

·            Associate degree in accounting, or a related field, and at least two (2) years of directly related experience in general accounting principles  and procedures, or an equivalent combination of education and experience.

·         Knowledge of relational database capabilities and data entry procedures.

·         Excellent public relations, interpersonal, and communication skills, including ability to work with diverse group of individuals; experience working under pressure, handling conflicts, making decisions, and problem solving.

·         Expert in designing, building and using Excel spreadsheets, excellent knowledge of Word including letter and document formatting.

·         Experience in various reconciliation processes with attention to detail and meeting deadlines.

·         Excellent organization and prioritization skills.

Preferred

·         Bachelor's degree in Accounting or Business Administration with course work in accounting or a combination of education and work experience will be considered.

·         Experience with State of Montana or University of Montana processes and procedures.

          Experience with UM specific programs such as Banner, UMDW, and Grizmart.

$17.05 - $21.31 per hour

Benefits include a comprehensive and competitive group benefits package   including medical and life Insurance package, mandatory retirement plan, full tuition waiver for employee, partial tuition waiver for dependents, professional development, and wellness program. 

https://mus.edu/hr/cba/001_CBA.pdf

Priority Application Date:  Sunday, March 31, 2024 by 11:59 PM (Mountain Time)

Review of applications will begin after date above and continue until the position is filled.

Complete applications received by this date will be guaranteed consideration. 

Please submit the following application materials** via theJobs portal and by clicking "New Resume/CV" button.  Please do not apply through Indeed.com*

A complete application Includes:

Incomplete applications may not be considered.

New employees must be eligible to work lawfully in the United States. This position is not eligible for visa sponsorship.

*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application.  Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section.  It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above. 

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Criminal Background Investigation is required prior to Offer of Employment. In accordance with University policy, finalists for this position will be subject to criminal background investigations. 

ADA/EOE/AA/Veteran's Preference - Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References - *References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing - Individual hiring departments at Helena College may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility - All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).