Staff & Leadership Development Office Assistant (Summer 2024)

Title: Staff & Leadership Development Office Assistant (Summer 2024)
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: University Housing Services

The Student Office Assistant will assist the support person and the administrator with completing duties as assigned. Tasks may include filing, copying, typing, working with spreadsheets, scanning and sorting documents, creating and designing decorations, organizing and restocking supplies, and working with Publisher and Power Point. This position will also train others within the department on how to use equipment and programs, and deliver & pickup mail or packages including boxes (25+lbs) daily for the central office, as well as fueling the department vehicles.

$14.00/hour

Valid Illinois Driver's License

1. Ability to provide positive customer service experience
2. Ability to think critically on the job and problem solve as needed
3. Ability to multitask and be flexible
4. Ability to maintain confidentiality
5. Attention to detail
6. Basic computer skills
7. Have a positive attitude
8. Exemplary teamwork skills
9. Enrolled in classes full-time as an undergraduate student
10. Good academic and disciplinary standing with the university
11. Good oral and written communication skills
12. Strong organizational skills
13. Strong work ethic
14. Creativity
15. Strong leadership skills
16. Willingness to take initiative

Monday – Friday 11:00am – 3:30pm

Must be able to perform the following with or without reasonable accommodation.
- Lift 25+ lbs. from floor to waist.
- Occasionally transport up to 25+ lbs. up or down stairs.
- Move between campus buildings without a vehicle in any type of weather.
- Sit or stand for long periods of time.

Summer 2024

Resume, Cover Letter & Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

You will be responsible for the following information. Please read all the information to make sure you are completing your application correctly.

All documents attached to your application must include your name.
All required forms/documents must be attached to the application before clicking submit.
Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications may not be considered.
If selected, you will receive an email from www.HireRight.com in order to start the background check process. Please respond to their email immediately upon receipt.

University Housing Services Student Employment link.
http://housing.illinoisstate.edu/about/employment/forms/

If Hired:
- A Welcome Letter which includes Hiring Instructions will be sent to your ISU email account.
- You will be responsible for reading the "Document Requirements for New Hires" found here: http://housing.illinoisstate.edu/about/employment/student/documents/
- ALL required Hiring Paperwork must be completed and approved before you can begin working.
- After a candidate is hired they will receive two emails to their ISU email address from [email protected] regarding Ethics and Crime Reporting Training. Both are mandatory training required by the State of Illinois. Failure to complete the training can result in disciplinary action by the State of Illinois. This email will be sent approximately 30 days after employment.

Taylor Barnard
[email protected]

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383 . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311 .