Staff Assistant III (Administrative Assistant)

05-Jan-2022

Harvard T.H. Chan School of Public Health

55874BR

Job Summary

The mission of the Department of Nutrition at the Harvard T.H. Chan School of Public Health is to improve human health through better nutrition and lifestyle. The Department strives to accomplish this goal through research aimed at an increased understanding of how diet influences health at molecular and population levels, the development of nutritional strategies, informing policy, the education of researchers and practitioners, and the dissemination of nutrition information to health professionals and the public.

The Administrative Assistant performs a variety of administrative support duties to coordinate the activities and procedures of the department's academic unit, administrative unit, and related projects and programs.

Job-Specific Responsibilities

Departmental duties and responsibilities include, but are not limited to, the following:

• Assisting with day-to-day flow of communications within the department (emails, phone calls, walk-ins, website updates, job postings, etc.)
• Sorting mail
• Ordering office supplies
• Maintaining and reserving the department conference rooms
• Assisting with general operations and IT requests
• Assisting with processing post doc and student reimbursements
• Providing support for department events

• Travel arrangements
• Processing reimbursements
• Updating CVs
• Providing support for event planning (symposiums, lectures, etc.)
• Drafting, editing, and preparing correspondence, reports and other materials using Word processing systems, Microsoft Excel, and various databases
• Assisting with faculty PowerPoint presentations
• Providing on-site audio/visual technology support, in collaboration with the Department of IT, as needed.

Basic Qualifications

• 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Knowledge of Buy2Pay, Endnote, and Concur applications (plusses, but not required)

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values  and our diversity, inclusion, and belonging  initiatives.

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Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Job Function

General Administration

Location

USA - MA - Boston

Job Code

403033 Staff Assistant III

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.