Sr. Secretary - Musical Arts

This position is responsible for the coordination of the daily operation in the college and department office. Specific duties assigned include support of the Assistant Dean of Graduate Studies with graduate student admissions, enrollment, student progress reporting, and support of the departments of Music Education (MUED) and Musicology/Composition/Theory (MUCT). Requires multi-tasking of important duties and an organized person to handle same.

• Support Assistant Dean of Graduate Studies with prospective student applications, admissions, matriculation, and graduate assistant contracts. 
• Liaison with Graduate College staff concerning graduate student support and progress reporting. 
• Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process schedule change and student record forms.
• Use Slate software for graduate student admissions, scheduling auditions, and communications.
• Assist department chairs and associate dean with routine and non-routine administrative tasks, including but not limited to query reports, faculty evaluation forms, pre-requisite checks, student registrations, correspondence, departmental purchases, filing, and general clerical duties.  
• Answer telephone and greet visitors. 
• Provide requested information or materials, direct calls to appropriate individuals/areas and take messages.
• Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports, and programs; proof copy and make corrections.

The following Experience is required:

• One year related experience required

The following Education is required:

• High school diploma or GED required

Essential Competencies 

• Knowledge of basic mathematical and reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detail-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty, staff, and the public and to represent BGSU appropriately 
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email [email protected] .