Sr. Med. Education Program Specialist

Dept Number/Name: 0-6123-000 / Dept Of Internal Medicine

College Division: USF Health-Morsani College of Medicine

Salary Plan: Staff (Time-Limited)

Job Code/Title: 4411 / Sr. Medical Education Program Specialist - Fellowship

Hiring Salary/Salary Range: $43,000 - $52,000

Position Number: 00049063

The selected candidate must have current work authorization in the United States.  This position is not eligible for Visa Sponsorship.
ORGANIZATIONAL SUMMARY:

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine, with over 26 Divisions, Programs, and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The Department's ongoing growth includes the restructuring of Cardiovascular Sciences from a separate Department to a Division, support of the microbiome initiative, and the execution of clinical, research, and education initiatives focused on COVID-19 and emerging infectious diseases. The mission of the Department is to rank among the elite in the nation in the areas of education, research, and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows, and health personnel from USF and throughout the world. The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our NIH funding has been in excess of $120 million over the past three years. Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, and Florida Hospital), as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report's recent rankings of our subspecialties include Nephrology at 18, Gastroenterology at 24, and Primary Care at 67.
The Department's faculty represent a group of dedicated physicians that are well-recognized as leaders in all three mission areas.
POSITION SUMMARY:

The Department of Internal Medicine is seeking a qualified, motivated individual to join our team as a Senior Medical Education Specialist. This position will help manage ACGME-accredited and non-standard fellowship training programs within the Morsani College of Medicine, Department of Internal Medicine, and will collaborate with the lead Fellowship Program Administrator and Program Directors to ensure compliance with accreditation standards, the Office of Graduate Medical Education and the University's policies.
This position reports to the Assistant Director of Fellowship Programs, who oversees all Fellowship Programs within the Department of Internal Medicine.
RESPONSIBILITIES:
New Innovations Management: Monitor duty hours monthly & send additional reminders as needed, update any violations with explanations; input fellow assignment schedules & leave monthly, oversee evaluation completion, send reminders, etc., monthly tracking of G&O/Curriculum acceptance, manage conferences and prepare materials (obtaining presentations and uploading) if applicable, manage semi-annual reviews (obtaining e-signatures, setting up meetings each 6-month period, etc.), manage fellow portfolio (updating certifications, scores, etc. as needed), upload incoming residents from ERAS system, and annual contract signing and completion of GME on-boarding checklists.
ACGME-Related Support: Maintain electronic records per ACGME and legal compliance standards, manage Rotation Verification Requests, enter all leave, clinics and conferences into New Innovations, obtain signatures on the verification form & submitting to GME, manage of Resident & Faculty Surveys (track completion rates and send emails from the system for access, obtain reports), assist with Program Letters of Agreement, assist New Innovations entries, and assist in Website Updates.
Other Educational Support: Create and obtain approval and prepare documents for expenses and reimbursements in relation to the educational program budget, complete GME's credentialing requests on graduates (obtaining signatures and returning to GME), perform recruitment logistics, attend interview days, manage Visiting Residents process, collect and document program's scholarly activities (QI, research, etc.) and assist with faculty development initiatives & projects.
Administrative Support: Prepare documentation and reports to facilitate Program Evaluation Committee & Clinical Competency Committee Meetings; collaborate on creation of program policies and keeping up to date with any revisions, assist in onboarding of fellows, order lab coats, and assist with conference logistics (i.e. sending invites as needed, requesting presentations from fellows & faculty, tracking attendance, ordering food as if applicable).
Performs other duties as required to optimize effectiveness of operations and support the overall mission.
POSITION QUALIFICATIONS:
MINIMUM:

This position requires a high school diploma or equivalent, with 4 years of administrative experience.  At least one year of experience must involve administrative or program support duties in an academic department or college. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the general experience. This educational substitution does not apply to required year of experience in an academic program.
PREFERRED:

Previous experience working in College of Medicine academia preferred. Previous experience as a Medical Education Coordinator with ACGME site review/working knowledge, ERAS interaction, NRMP rank list and Residency Management Systems experience is preferred.
SPECIAL SKILLS/TRAINING:
Ability to work as part of a team and to build collaborative relationships. Detail oriented and the ability to meet deadlines. Oral and written communication skills. Ability to multi-task and prioritize effectively. Knowledge and understanding of program accreditation requirements, policies, and procedures as applicable.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

The selected candidate must have current work authorization in the United States.  This position is not eligible for Visa Sponsorship.

Job Opening Number: 37021

Posting Date:  05/17/2024

Posting End Date: 06/20/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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Equal Employment Opportunity 

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The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

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About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

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