Sr Dept Admin Specialist - CST: Biology

Temple University's College of Science & Technology Biology Department  is searching for a Senior Department Administrative Specialist.

Become a part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage Paid time off
• 11 Paid Holidays (including the day after Thanksgiving & winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Salary Grade: T24

Learn more about the “T” salary structure

here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Job Summary:

The Senior Administrative Specialist in the College of Science & Technology’s Sbarro Institute under the Biology division will manage the operations, academic, and grant relationships under the direction of the Institute Director. Coordinates the Institute’s activities such as implementing departmental systems and financial procedures related to maintaining department records, managing the office operations, assisting in budget management, preparing reports and/or financial analyses, organizing special events, oversight of department programs, communication with the University, and public, and management of financial, staff, and scientific resources.  Processes and submits all J-1 and H1-B visa applications and generates appointment letters for all visa scholars. Ensures compliance with all University, college, departmental, and Sbarro Institute policies and procedures. Communicates regularly with institute staff and collaborators to obtain and disseminate updated and accurate information regarding institute activities and reports. Assists in creating and managing special events and seminars of researchers and those visiting and/or affiliated with the Sbarro Institute. Performs other related duties as assigned.

Essential Functions of Position:

• Regularly communicates with institute staff and collaborators to obtain and disseminate updated and accurate information regarding institute activities and reports.

• Processes and submits all J-1 and H1-B visa applications and generates appointment letters for all visa scholars.

• Secures on and off-campus housing for all international visa scholars.

• Assists with placing research orders in TUmarketplace and submitting invoices in Concur.

• Call in repairs to Facilities and prepare work orders.

• Assists in creating and managing special events and seminars of researchers and those visiting and/or affiliated with Sbarro.

• Assists on hiring Sbarro student workers, Postdoctoral Fellows, NTT’s researchers and technical staff.

• Assists with and prepare various reports, including financial reports based on Sbarro operations and grant expenditures.

• Assists with coordinating and managing all special projects

Required Education & Experience:

At least three (3) years of directly related experience.  An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

• Proficiency with Microsoft Office Suite, particularly Excel.

• Excellent written and verbal communication skills.

• Strong interpersonal and collaborative skills, with the ability to interact effectively with a diverse population of administrators, faculty, staff, students, and the public.  

• Proven ability to work collaboratively across departments, units, and platforms.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.