Sr. Coordinator of Administrative Services - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Sr. Coordinator of Administrative Services to join our team of professionals.

Duties include:

• Coordinates and provides support to the administrative operations for the clinical operation team members, which includes Health Information managers (HIM), Privileging & Credentialing, Risk and Quality for the Herbert Wertheim College of Medicine (HWCOM).
• Manages the office calendar and coordinates various meetings for new and existing roll outs, implementations, root causes, education and follows up with Legal, Risk, and Quality. Ensures all meeting requirements are coordinated and maintains minutes and action plans for performance improvement, risk management, and quality improvement documentation.
• Manages the Self-Insurance Program process for the clinical providers for HWCOM and Florida International University (FIU). Tracks and monitors covered practitioners and manages yearly review for actuarial purposes. Oversees planning and coordination of the Self-Insurance Program Council Meetings.
• Collaborates the development and maintenance of all clinical operations related materials such as, protocols, policies, templates, guidelines, forms, logbooks, and educational guides.
• Assists HWCOM Risk Manager in maintaining record of all incident reports across HWCOM. Provides support to ensure accurate records and follow up of all incidents is conducted and aids with conducting Root Cause Analysis, and records management. Participates in routine risk prevention rounds in all clinical areas (checking expired supplies, logs, automated external defibrillator (AED), oxygen tanks, verbal orders, sets up flu stations and suction machine)).
• Manages and maintains websites for the Clinical Operations Team.
• Provides administrative support for HWCOM Quality Improvement activities which may include conducting initial research for best practices, assisting in developing and facilitating trainings for faculty/staff and assisting in ensuring timely follow up on Quality initiatives.
• Coordinates attendance, develops draft agendas, minutes, letters, final outcomes, and workforce agreements.
• Responsible for supervising and onboarding/training federal work study student, as appropriate.
• Processes travel authorizations, mileage, and expense reports.
• Collaborates with the clinical operations team members with all projects, in all stages of research, preparation, planning, initiation, formatting, implementation, and evaluation.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Previous administrative experience in a medical school and/or clinical environment.

Administrative

$45,000-$50,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.