Sr. Administrative Coodinator

Details

Posted: 09-Apr-24

Location: Albuquerque, New Mexico

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 111742-en_US

The Center for Indigenous Health (CIH) is located administratively within the Department of International Health at the Johns Hopkins Bloomberg School of Public Health. CIH has satellite offices located in the Southwest and Great Lakes regions of the Midwest where much of our community-engaged work is done. CIH employs over 250 staff and faculty. The core activities housed at CIH include research studies of behavioral/ mental health, infectious diseases, a graduate and doctoral training and scholarship program and wide array of public health service activities. More information about the CIH can be found here: Home - Johns Hopkins Center for Indigenous Health (jhu.edu)

Family Spirit Program Overview

Since 1995, CIH has worked with Tribal communities to develop, evaluate, and disseminate the Family Spirit Program. Family Spirit is an evidence-based and culturally tailored home-visiting intervention delivered by Native American paraprofessionals as an Indigenous solution to supporting Native parents from pregnancy through early childhood. The Family Spirit Core Curriculum consists of 63 lessons taught from pregnancy to age 3. Additional curriculum modules address emerging needs and specific family circumstances. The Family Spirit Program is currently being used at community sites around the United States, with training and technical assistance provided by the Family Spirit National Office. The Family Spirit National Office is staffed by a team of CIH faculty and staff. More information about Family Spirit can be found here: Family Spirit Home Visiting Program - Johns Hopkins Center for Indigenous Health (jhu.edu)

Family Spirit LEGO Project Overview

In December 2022 CIH was named a top international winner of the LEGO Foundation Build a World of Play Challenge, a global initiative to fund bold, innovative and impactful solutions focused on early childhood. CIH received a 5-year, $28M grant to work with global partners to expand Family Spirit to 20 new sites in Indigenous communities in the U.S., Canada, Australia, and New Zealand as well as create Indigenous-designed community play spaces in those locations. The 5-year implementation phase of this project began in July 2023. More information about this grant can be found here: The Build A World of Play Challenge (learningthroughplay.com)

The Center for Indigenous Health (CIH) at Johns Hopkins Bloomberg School of Public Health is seeking a motivated Sr. Administrative Coordinator interested in supporting the mission of research, training and service. The Sr. Administrative Coordinator will work with the Family Spirit National Office and LEGO Project leadership team to assume primary day-to-day coordination responsibilities such management and dissemination of training materials, as calendar management, meeting/training scheduling and coordination, event coordination, travel planning, facilitating internal and external communication, purchasing and operational activities. The Center encourages applications from candidates committed to its Inclusion, Diversity, Anti-Racism, and Equity (IDARE) principles.

Specific Duties & Responsibilities

(This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.)

• Provide high-level administrative support for the Center for Indigenous Health.
• Coordinate distribution of supplies and materials for Family Spirit sites nationally and internationally.
• Assist with travel planning and logistics for national and international travel for the Family Spirit team.
• Assist with internal and external team meetings and communication, including scheduling meetings and maintaining meeting agendas and notes.
• Assist with marketing activities and communication (maintaining website and social media accounts).
• Special event planning and coordination.
• Manage high-level projects including cost effective purchasing to ensure smooth operation and efficiency of multiple programs.
• Compose and/or prepare documents for content, quality, and style, turning rough drafts into finished documents on behalf of the program management team.
• Initial point of contact for external Family Spirit partners and affiliates.
• Triages to appropriate faculty member, staff, etc. to oversee responses, compose responses, and see that all requests and purchase orders are closed in the appropriate timeframe.
• Effectively resolves conflict to avoid escalation.
• Maintain administrative policies and procedures to ensure the smooth and effective operation of the assigned programs. Train required personnel as needed to ensure compliance and adherence to JHU and CIH policies.
• Uses various software applications (e.g., spreadsheets, databases) to format data/reports.
• Coordinates multiple-day site visits from donors, Center stakeholders and visiting faculty.
• Exercise leadership in highlighting Center news, announcements, resources and benefits as needed.
• Coordination of program activities, team meetings, and social events including developing program agendas and producing publication materials.
• Exercise independent judgment in prioritizing meeting schedules and preparing a timeline. Initiate, develop and prepare agendas.
• Provide follow-up information regarding committee actions and decisions.
• Maintains records via compilation of the minutes of the meeting, prepares SOPs and related materials.
• Manage program filing and correspondence documentation.
• Maintain confidentiality of documents and files.
• Works on special projects and miscellaneous related duties as assigned.

Additional Knowledge, Skills & Abilities

• Proficient with Microsoft Office, specifically Microsoft Word, Excel, and PowerPoint.
• Ability to problem-solve creatively and analyze processes/systems.
• Excellent communication skills and tactful interpersonal skills to work effectively in a team environment and with external contacts during faculty and staff searches.
• Very strong organizational skills and ability to work on several tasks simultaneously and meet time sensitive deadlines.
• Individual must be able to work independently, under minimal supervision with strong decision-making skills and good judgment.
• Analytical and written/oral communication skills required (including the facilitation of discussions with senior leaders and stakeholders).

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience working with Indigenous or Tribal communities.
• Demonstrated knowledge of business with working knowledge of supporting strategic planning and business processes.

 

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: Min $21.00 - Max $36.50 HRLY ($56,063 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5:00 pm 
Exempt Status: Non-Exempt 
Location: New Mexico 
Department name: Center for Indigenous Health  
Personnel area: School of Public Health 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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