Sr. Administrative Assistant

Current Employees:

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The Office of Diversity & Multicultural Affairs has an exciting opportunity for a Full Time Sr. Administrative Assistant to work at UHealth. The Senior Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

• Supports the day-to-day operations and serves as the key front office staff for the Office of Diversity, Inclusion, and Community Engagement.

• Supports the assistant dean of diversity with scheduling appointments, updating calendars, and travel arrangements.

• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.

• Supports the assistant dean of diversity with the department budget.

• Supports the department with answering phones, typing correspondence, coordinating departmental meetings.

• Supports the department with the coordination of events.

• Attends meetings as assigned by the assistant dean of diversity, records minutes of meetings, and distributes as needed.

• Contacts or responds to contacts from high-ranking individuals inside and outside the organization.

• Supports the Associate Director in the coordination of the Academic Year Pathway Programs and Medical Scholars Pathway Programs.

• Processes temporary positions for pathway program staff in Workday.

• Processes purchase orders, expense reimbursements, and check requisitions in Workday.

• Manages the Office of Diversity, Inclusion, and Community Engagement website.

• Manages the Office of Diversity, Inclusion, and Community Engagement inbox.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications

• High School diploma or equivalent

• Minimum 3 years of relevant experience

Knowledge, Skills, and Attitudes:

• General knowledge of office procedures and operations.

• Ability to accurately prepare and maintain records, files, reports, and correspondence.

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to process and handle confidential information with discretion.

• Skilled in completing assignments accurately and with attention to detail.

• Proficiency in computer software (i.e., Microsoft Office)

• Ability to work under a high level of stress with time constraints while maintaining composure.

• Ability to relate effectively to the medical staff and other departments.

• Ability to maintain absolute confidentiality.

• Adaptability to work environment.

• Ability to attend after-hours events as needed.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H5