*Sr Admin/Fin Coordinator

Title- Sr Admin/Fin Coordinator
Team- IT Admin Team

Position Description:  This position is necessary to assist the IT Administration Director in many administrative tasks including the preparation of job postings via Taleo, submitting epafs/service unit requests (SURs) via PeopleSoft HR/Financials, assisting with travel requests via Concur and serving as the payroll coordinator for the IT department. 

Essential Duties: 

• Oversees and provides professional administrative support, financial management and budget planning for the department. 
• Processes new hire and termination paperwork. Maintains personnel files and updates the incoming and outgoing employee information.
• Oversees records maintenance (inventory, personnel, office files, etc.).
• Submits all paper PAF, EPAF, EDR, travel, and PETs. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports as needed.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
• Selects, supervises, trains, and evaluates performance of assigned staff.
• Coordinates and executes department events.
• Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• Prepares and reconciles Grant / Foundation reports and checks over cash balance in accounts.
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

**The position will office in OKC with a hybrid work model option for experienced candidates.**

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field AND:

• 24 months of office management, financial management, or related experience. 

Preferred:  Experienced in the following applications: PeopleSoft HR/Financials, Taleo, Concur

Skills:

• Basic math skills:
• Advanced computer skills with wide knowledge of business software.
• Proficient in Microsoft Office.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.

Working Conditions: 

• Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
• Environmental: Standard office environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.