Sr Academic Program Coordinator

Details

Posted: 26-Mar-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Academic/Faculty Affairs
Staff/Administrative

Internal Number: 113318-en_US

The Department of Modern Languages and Literatures seeks a Sr. Academic Program Coordinator to organize, coordinate, and support all aspects of the department's graduate and undergraduate academic programs as well as assist and collaborate with faculty and staff.

Specific Duties & Responsibilities

• Coordinate graduate student admissions, recruitment, and campus visits.
• Support, facilitate, and track graduate student progress from matriculation to graduation.
• Process each semester Departmental Graduate Aid (DGA) working with Student Accounts.
• Schedule all graduate examinations and dissertation defenses.
• Update yearly in keeping with the university's legal guidance in the Graduate Student Handbook.
• Maintain graduate file archive and compile historical statistics about program graduates.
• Represent the Department at meetings of the Graduate Board, Graduate Admissions, and KSAS Registrar's Office.
• Assist graduate conference planning in collaboration with lead student organizers and administrative staff.
• Upload and schedule in collaboration with Department faculty and the Registrar all Fall, Spring, Intersession, and summer undergraduate and graduate classes.
• Perform catalog updates to undergraduate and graduate program requirements.
• Coordinate and schedule Fall Orientation programming.
• Collaborate with administrative staff on shared event calendar.
• Other related duties essential to the academic mission of the Department.

Special Knowledge, Skills, & Abilities

• Excellent interpersonal, oral, and written communication.
• Demonstrates teamwork and willingness to help others when needed.
• Ability to interact with empathy and respect while practicing active listening.
• Commitment to functioning in a team-orientated, collegial environment where diversity is valued.
• Ability to maintain strict confidentiality with student matters, including FERPA.
• Readiness to exercise diplomacy and to interact professionally with all levels of university personnel as well as such external contacts as alums, parents, and guardians.
• Ability to multi-task and self-manage assigned projects and daily tasks in an environment with shifting priorities.
• Efficient workflow organization and time management.
• Experience updating websites and entering data with high accuracy.
• Proficient in Microsoft Office suite, Adobe Acrobat Pro, and SharePoint.

Physical Requirements 

• Able to lift general office supplies (20 pounds)

Minimum Qualifications

• High School Diploma or graduation equivalent. Bachelor's degreepreferred.
• Five years progressively responsible administrative/academic experience
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.
• Experience in a humanities academic setting is strongly preferred.

 

 

Classified Title: Sr. Academic Program Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.00 - $28.75 - $36.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:00 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: Modern Languages and Literatures  
Personnel area: School of Arts & Sciences 

 

 

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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