Social Sciences Collegiate Division Coordinator

Department
 

College Social Sciences Collegiate Division

About the Department
 

The Social Sciences Collegiate Division (SSCD) is one of the largest undergraduate divisions within the University of Chicago’s undergraduate college. While the College serves as the primary academic center for all undergraduate students, collegiate division courses and programs are taught and overseen by faculty, staff, and graduate students from across the university. The collegiate divisions oversee the administration of undergraduate curriculum and coordinate undergraduate offerings administered by the university’s graduate divisions. The SSCD is home to 26 different majors and minors, the Social Sciences Core and Civilization Studies general education programs, and Chicago Studies, and it supports numerous academic initiatives that engage undergraduates in social science inquiry. The staff of each collegiate division works under the leadership of a faculty divisional master to implement policies and procedures that uphold the College’s longstanding tradition of exceptional curriculum while enabling innovations that further enrich the undergraduate academic experience.

Job Summary
 

Reporting to the Social Sciences Collegiate Divisional Administrator, the Social Sciences Collegiate Division Coordinator manages the SSCD Core’s instructional infrastructure, coordinates the division’s curriculum and co-curricular offerings, manages communications, and supports financial management and operations. While supporting the SSCD Masters’ offices in service of the College’s mission and initiatives, the Coordinator also independently manages the operations of the Social Sciences Core. The Coordinator manages the SSCD’s curricular and co-curricular offerings, including the Democracy Studies minor, the SSCD’s general education programs, and course clusters, by coordinating interdisciplinary efforts and maintaining related data. With the SSCD Master’s office, the Coordinator facilitates academic initiatives, such as undergraduate research opportunities and experiential learning programs, by coordinating working groups, tracking projects, and processing payments. The Coordinator also leads the SSCD’s communications efforts by maintaining the SSCD’s websites, collaborating with campus communications partners to promote the visibility of SSCD programs, publicizing SSCD events, and facilitating the SSCD Master’s communications. Additionally, the Coordinator supports the general operations of the SSCD Master’s office and manages payments and procurement associated with the Core and Democracy Studies activities.

Responsibilities

• Assembles and maintains the SSCD Core teaching schedule, comprising over 300 course sections each year, in consultation with the Core’s faculty chairs and the Master’s office, and submit and maintain the SSCD Core online course schedule.
• Assists the Teaching Fellows Program Faculty Director in coordinating the teaching schedules of post-doctoral Teaching Fellows and communicating information about Teaching Fellows’ teaching assignments to relevant groups.
• Coordinates instructor desk copy and student book orders for the eight SSCD Core sequences by soliciting common reading lists from each sequence, submitting bookstore orders, and working with publishers to obtain instructor desk copies.
• Coordinates SSCD Core meetings, training workshops, and events, such as evening lectures and film screenings.
• Interprets and conveys relevant policies to students, staff, and academic personnel, bringing concerns to the SSCD Master’s attention, and liaise between Core instructors and other University offices to access resources, resolve problems, and locate information.
• Assists the SSCD Core’s faculty chairs in support of their responsibilities within the SSCD, including communicating with the instructional staff on the chair’s behalf, scheduling staff meetings, resolving logistical issues, and other appropriate tasks that enable the faculty chairs’ work.
• Manages graduate student teaching appointments in the SSCD by establishing and communicating policies and procedures for appointment processing; receiving, auditing, and recording requests for teaching assistants, preceptors, and graduate student lecturers; sending and tracking offers; coordinating payments with the College Dean’s office and graduate divisions.
• Maintains the SSCD portions of the College Catalog and online course schedules, including the Social Sciences Core and Civilization Studies sequences, Democracy Studies, and other SOSC offerings, by compiling content from various programs and majors, proofreading and reviewing content for accuracy, communicating College deadlines and policies, and collaborating with the Registrar’s office to resolve problems.
• Coordinates SSCD curricular initiatives by soliciting course information, coordinating faculty committees, and communicating program information to relevant groups.
• Collaborates with the Master’s office to develop and implement strategies for supporting faculty-proposed curricular initiatives and student research projects.
• Develops and maintains reports on course offerings, enrollment, and teaching and support data analysis related to curricular development and planning.
• Compiles and submits quarterly reports on special honors and BA thesis papers.
• Creates and maintains content for SSCD websites.
• Facilitates the SSCD Master’s communications by maintaining listservs, distributing messages, and coordinating joint communications with other units.
• Produces and distributes print and digital promotional materials, such as newsletters, posters, and e-mail announcements.
• Collaborates with College Communications to expand the online presence of SSCD programs, events, and initiatives.
• Tracks spending in the SSCD Core and Democracy Studies and prepares regular budget projections.
• Processes payments and manages procurement associated with SSCD Core, Civilization Studies, and Democracy Studies events, initiatives, and day-to-day operations.
• Tracks undergraduate research awards and administer award payments.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Interacts with faculty, researchers, and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in related field.

Experience:

• Experience working in university administration or a university environment.
• Experience working with confidential information.
• Knowledge of the University of Chicago’s unique culture.
• Experience writing or editing content for publication or distribution to a professional audience.

Technical Skills or Knowledge:

• Proficiency in Microsoft Office Suite.
• Working knowledge of file sharing programs and social media applications.
• Learn new systems and adapt to change.

Preferred Competencies

• Strong organizational skills and the ability to establish, adapt, and execute plans in a decentralized environment.
• Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
• Excellent oral and written communication skills.
• Collegial attitude and the ability to take initiative in facilitating the work of others.
• Work effectively with supervision and as a part of a team.

Working Conditions

• Office environment.
• Minimal physical effort; keyboarding, bending, stooping, light lifting, sitting, standing.

Application Documents

• Resume/CV (required)
• Cover Letter, which is to include your interest in this position (required)
• References Contact Information (3)(required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.